ADMINISTRATIVE ASSISTANT II

Position Details

Position Details

Job Title

ADMINISTRATIVE ASSISTANT II

Position Number

8150268

Job Category

University Staff

Job Type

Part-Time

FLSA Status

Non-Exempt

Campus

Maywood-Health Sciences Campus

Department Name

CARDIOVASCULAR INSTITUTE

Location Code

CARDIOVASCULAR INSTITUTE (06350A)

Is this split and / or fully grant funded?

Duties and Responsibilities

• Perform and oversee basic administrative duties within the CVRI institute functioning independently in planning and coordinating multiple projects and tasks simultaneously
• Coordinate CVRI seminar speakers including advertising announcements, itineraries and travel
• Assist with design and maintenance of CVRI website
• Serve as liaison with all faculty and staff in all School of Medicine departments and institutes
• Provide administrative support for the CVRI Co-Directors including answering and screening telephone calls and visitors, taking messages and making referrals
• Maintain Co-Directors' calendars, schedule meetings and make room reservations
• Coordinate retreats and other events
• Attend meetings as requested
• Handle special projects as requested
• Perform related duties as assigned

Minimum Education and / or Work Experience

High school diploma or equivalent and a minimum of three year of experience in an administrative position.

Preferred Qualifications :

Bachelor's degree in a related field is preferred. Knowledge in fundraising and / or higher education is considered beneficial.

Qualifications

• Ability to follow oral and written instructions and established procedures.
• Ability to perform basic filing, office procedures and word processing.
• Ability to maintain accuracy and consistency.
• Ability to communicate verbally.
• Ability to finish tasks in a timely manner
• Ability to maintain confidentiality
• Ability to compose letters and memorandums
• Ability to deal calmly and courteously with people
• Ability to function independently and manage own time and work tasks
• Ability to work as an effective team member
• Ability to organize workflow
• Ability to plan, coordinate and develop multiple projects
• Ability to maintain office files and follow standard office procedures
• Ability to work on routine job with interpersonal contact skills
• Ability to interact with internal and external constituents

Certificates / Credentials / Licenses

N / A

Computer Skills

Proficiency with Microsoft Word, Microsoft Power Point, Microsoft Excel, Basic Keyboarding Skills, Access, Groupwise.

Supervisory Responsibilities

Required operation of university owned vehicles

Does this position require direct animal or patient contact?

Physical Demands

None

Working Conditions

None

Open Date

05 / 23 / 2024

Close Date

Special Instructions to Applicants

Diversity and Inclusion Statement

Diversity, Equity, and Inclusion

As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion .

We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees.

Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance.

We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

Quick Link for Posting

https : / / www.careers.luc.edu / postings / 28246