Administrative Assistant
Carson, CA (on-site)
Pay Rate : $33-40 / hour
6-month assignment (potential to extend)
Schedule is Mon-Thursday / Every Friday off- 6 : 30am-4 : 30pm
We are looking for an Administrative Assistant to be responsible for Mail Services, Phones, Data Entry, Schedule Meetings, and phone and in-person inquiries.
The ideal candidate will prepare administrative tasks in a timely manner and have outstanding customer service skills, self-initiative, and drive.
Duties :
- Prepares letters, reports, and other documents from rough drafts and creates basic spreadsheets
- Answers inquiries, clarifies rules, processes, and procedures and provides general knowledge of institutional operations
- Extracts information from a variety of sources and compiles information for periodic or special reports
- Processes petty cash requisitions, prepares reimbursement reports, and monitor replenishment of funds
- Performs corporate credit card purchases and reconciliations, creates reports, and provides support to other card holders
- Maintains databases by entering information from a variety of source documents and determining actions necessary to obtain missing information
- Files documents, records, and reports; develops, reconstructs, and / or purges files, indexes, locates, and updates records
- May act as timekeeper and assists employees and managers with accurate timekeeping submission
Minimum Qualifications :
- High school diploma or GED and four years of relevant experience
- Knowledge of administrative procedures and systems, methods and techniques
- Ability to make arithmetic computations with speed and accuracy
- Strong, early, and clear communication both verbally and in writing
- Ability to establish and maintain effective working relationships and work in a team and independent environment
- Possess intermediate knowledge of MSOffice, DocuSign, and Adobe
- Must possess a valid CA Drivers License
Preferred Qualifications :
Bachelor’s degree in a related field
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