Office Manager

Our client located in Cleveland is looking for an Office Manager! This is a direct hire on site position. Hours are M-F 8am-4pm.

Responsibilities :

Human Resources Functions :

• Recruitment : Collaborate with recruiters, review resumes, and coordinate interviews.
• Onboarding and Offboarding : Smoothly onboard new hires and manage offboarding processes.
• Personnel Records : Maintain accurate records, including contracts, evaluations, and attendance.
• Performance Reviews : Assist in conducting performance reviews.

Technology Management :

• IT Coordination : Work closely with our external IT department to troubleshoot technical issues.
• Inventory Management : Keep track of office equipment, software licenses, and technology assets.
• Certification Renewals and Registrations : Monitor and renew relevant certifications

Administrative Duties :

• Office Supplies : Ensure office supplies are stocked.
• Clerical Support : Assist the President and staff with administrative tasks.
• Company Communications : Create newsletters, announcements, and manage shared calendars and Teams meetings.

Employee Engagement :

• Celebrations and Events : Organize celebrations, team-building activities, and acknowledge special occasions.
• Facility Maintenance : Coordinate with vendors for office and shop repairs.
• Holiday Planning : Deck the halls and plan festive events.

Process Improvement :

• Identify Inefficiencies : Regularly assess office processes to identify areas for improvement.
• Streamline Workflows : Collaborate with team members to enhance efficiency.
• Implement Best Practices : Research and implement best practices to optimize office operations.
• Feedback Collection : Gather feedback from employees and propose process enhancements

Data Collection and Reporting :

• Collect Relevant Data : Gather data related to office operations, employee performance, and other relevant metrics.
• Create Reports : Generate regular reports summarizing key data points for management review.

Meeting Management :

• Agendas : Prepare meeting agendas, ensuring that topics are well-organized and relevant.
• Meeting Notes : Take detailed meeting notes during discussions and distribute them afterward.

Compliance and Safety :

• Safety Compliance : Ensure adherence to safety regulations.
• Record Keeping : Maintain safety training records and emergency procedures.

Qualifications :

• Five years or more of administrative management experience.
• Proficiency in Microsoft 365, especially Excel.
• Bachelor's degree in business administration, communications, or related field preferred
• Additional certification as an Administrative Officer or Secretary preferred
• Experience managing offices in transition preferred

Necessary Skills :

• Organizational and Time-Management Skills
• Analytical Abilities
• Exceptional Attention to Detail
8 days ago