Billing Administrative Assistant
Billing Administrative Assistant
Jacksonville, FL
12 Months
Full-Time 40 hours / week, Hybrid (3 days in office, 2 days remote)
Experience working in Accounting who has worked with billing / invoicing / purchase orders (reconciliation of accounts)
Bookkeeping experience a plus
Must be good with numbers / excellent math skills
Must know Microsoft Word and Excel (No EXCEL BEGINNERS)
Must know Excel basics and how to create formulas
Excellent Record-Keeping ability (Excel logs / paper files)
Ability to multi-task and focus
Excellent follow-up skills - chase people if necessary and be comfortable doing this
Experience processing expense reports helpful
Excellent memory and recall and record-keeping skills
Someone who can think on feet - good judgment - decision making ability
Someone who can adapt to constant change and be willing to learn new systems : SAP, Miscellaneous Billing, Concur
Team Player who is willing to work with people of different backgrounds
Confidentiality is key
Work independently or with supervision
Responsibilities :
Create Purchase Authorization Requests
Work with Purchasing Rep to follow-up on Contracts Maintain Contract File
Maintain Excel Log of all invoicing
Prepare Check Requests
Assist Managers / Specialists with Budget reconciliation and Budget procedures
Code Bills for payment
Route Invoices to Dept Members and HOV Software for payment
Process Chargebacks through Miscellaneous Billing System (Germany and Dealerships)
Ensure Monthly Accruals are accurate
Monthly Report Run
Create Expense Reports if needed
Manager Phone Coverage
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