Assistant Center Manager - Harlingen Health Center

Assistant Center Manager - Harlingen Health Center

Planned Parenthood South Texas is the region's most trusted name in women's health. Operating 7 health centers, our mission is to provide and protect the information people need to plan their families and their futures. We are seeking dynamic, qualified individuals to join our amazing Planned Parenthood family.

Planned Parenthood South Texas is seeking a spectacular Assistant Center Manager for our Harlingen Health Center. We offer excellent benefits that include : medical, dental, vision, disability and life insurance, paid holidays, paid time off, a 401k retirement plan & more!

Position Summary :

The Assistant Center Manager performs the duties of a Patient Experience Specialist plus specific managerial / supervisory activities assigned or performed by the Center Manager. Facilitates the patients' process at the health center from their arrival to their departure and ensures that the organization's commitment to equitable, excellent, non-judgmental care is evident in each patient's experience. Ensures that medical policies and procedures, protocols, as well as affiliate standards and protocols, are followed. Refers patients to other community agencies and services, as appropriate. The Assistant Center Manager treats all patients in a respectful, compassionate, professional manner, and delivers health care in a way that empowers patients to make informed decisions about their bodies, affirms the decisions they do make, and equips them to build healthy lives and futures.

Essential Functions :

1. Greets patients and visitors, on the phone and in person, in a positive, warm, caring, friendly manner to enhance the overall patient experience.

2. Documents patient information in the Electronic Health Record (EHR) in a complete, accurate and efficient manner, where all patient information is entered immediately at the time of the patient visit, and phone calls are documented in a patient case.

3. Complies and enforces the Health Insurance Portability and Accountability Act (HIPAA) as amended to ensure the privacy of protected health information (PHI / ePHI) in the execution of all job duties. Takes immediate action when a potential breach has occurred.

4. Provides clear and easy to understand patient education and responds to queries about health services. All information is offered in a reassuring but neutral way which is factual and non-directive.

5. As assigned, provides pre / post education to patients who request STI / HIV screening, conducts STI / HIV assessments and testing, maintains accurate statistical information while protecting patient identity, and provides patient referrals as needed and appropriate.

6. Performs in-house tests / measurements including but not limited to rapid HIV, urinalysis, hemoglobin, pregnancy tests, flu, strep, venipuncture, blood pressure, height / weight in a complete, accurate and prompt manner.

7. Collects / processes specimens for external laboratory testing in a complete, accurate and efficient manner, processing as soon as collected. Ensures patient information is entered in the lab log immediately.

8. Runs laboratory controls, documents and takes immediate, appropriate action when discrepancies occur.

9. In collaboration with the Center Manager, ensures clerical duties including, but not limited to patient visits, closing charts, workflow dashboard, clinical inbox, consents and client logs, as required or assigned are completed in an accurate and prompt manner, according to policy.

10. Complies with Class D Pharmacy regulations when receiving, packaging, labeling, documenting and dispensing medications under the direction of the Pharmacist. Ensure the "Five Rights" are followed to eliminate medication errors.

11. Complies with Daily Cash Management procedures in a complete, accurate and prompt manner and takes immediate, appropriate action when discrepancies occur.

12. Refers clients to other medical and social services agencies as appropriate.

13. In coordination with the Clinician, may follow up on abnormal lab results, high risk clients and STD treatment regimens.

14. Complies with inventory management procedures in a complete, accurate and prompt manner, when requesting and receiving inventory and supplies.

15. Ensures that the health center facility is kept clean, organized and that all supplies and patient literature are adequate for day to day operations to enhance the overall patient experience.

16. Assists the Clinician during patient exams, as needed.

17. Uses, maintains and trains others in the proper use and maintenance of medical equipment.

18. Participates in health center and affiliate efforts to achieve established productivity and revenue cycle goals.

19. Adheres to affiliate goals and policies on professionalism, wait times in the health centers and on the phone, and the system for addressing patient complaints.

20. Performs duties as a Center Manager as needed.

21. Maintains and safeguards sensitive management information in a highly professional and confidential manner.

22. Trains new and existing staff on front and back office duties as needed.

23. Performs other duties as assigned.

24. Complies with the House Rules, which are a required part of that Organization's orientation, training and performance standards.

Qualifications : Education :

High School diploma or GED is required. Some college preferred. Medical Assistant certification is preferred.

Experience :

Three years experience in direct patient contact and services in a medical setting is highly desired. One year experience in family planning or women's health care is required. Previous managerial / supervisory experience is strongly preferred. Electronic Health Records (EHR) experience is strongly preferred.

Skills & Abilities :

• Supervisory knowledge and management aptitude.
• Ability to make independent decisions that show sound judgment.
• Ability to plan and prioritize.
• Excellent customer service skills with the ability to provide an exceptional patient experience for all.
• Excellent communication and interpersonal skills to interact well with patients, guests, co-workers and supervisor.
• Bilingual (Spanish) preferred.
• Phlebotomy skills.
• Fully functional in general computer use, with the demonstrated ability to effectively maintain complete and accurate Electronic Health Records (EHR) is required.
• Demonstrate competence and conscientiousness.
• Access to personal, reliable transportation required.
• Sensitive and competent regarding issues of multiculturalism.
• Comfortable with issues of sexual and reproductive health.
• Able and willing to work for an Organization that supports a patient's right to make personal decisions regarding health care including their right to choose what option is best for them if faced with an unintended pregnancy.
• Demonstrates a strong, personal commitment to the Organization's position on customer service, internally and externally, for all clients, all services and all departments.

Planned Parenthood South Texas is an Equal Opportunity Employer. At Planned Parenthood, our goal is for all individuals to feel a sense of belonging. We strongly embrace diversity and appreciate the differences - the varied perspective, reflection and insight - each individual brings to Planned Parenthood. We are an organization of inclusion - with equity, equality, and respect given to all individuals - regardless of their race, ethnicity / culture, color, national origin, citizenship, language, religion, sex / gender, gender identity or expression, sexual orientation, age, physical characteristics, disability, genetic information, marital or relationship status, pregnancy or pregnancy-related conditions, socioeconomic position, military / veteran status, or any other characteristic protected by law. At Planned Parenthood, we are all In This Together.