Wellness & Benefits CoordinatorCity of Haines City • Haines City, FL, US
Wellness & Benefits Coordinator
City of Haines City • Haines City, FL, US
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job_description.job_card.job_descriptionPerforms duties necessary to support the administration of multiple employee and retiree benefit programs, specific to group healthcare insurance, retirement, wellness, and other ancillary benefit plans. Duties include, but are not limited to, enrollment and termination of benefits, assist in resolving claim issues, Responsible for oversight of all information entered into the employee benefits database, billing reconciliation to payroll deductions and benefit provider invoices. Ensures benefit policies remain compliant with set laws and regulations such as Affordable Care Act (ACA) and Employment Retirement Income Security Act (ERISA); keeping detailed records and proper completion of related forms in coordination with broker of record. Collaborates with Director on planning and coordinating events, marketing efforts, research into new benefits, cost saving strategies, and other objectives that enhance the effectiveness of benefits programs. Engages with employees and retirees on explanation of benefits providing guidance on enrollment procedures in consultation with vendors as necessary. Coordinates training education programs for all City employees / retirees to cover benefit and wellness programs in collaboration with provider in collaboration with Director and vendor. Creates and distributes effective communications to employees and third-party benefits administrators related to educations sessions, open enrollment, annual health fair, and wellness topics in collaboration with Director. Functions as HIPAA Privacy Officer and Assists with compliance issues with Section 125 Cafeteria plan, Consolidated Omnibus Budget Reconciliation Act (COBRA), the Affordable Care Act (ACA), and the Internal Revenue Service (IRS). Assists with the collection of essential data to actuary to include census with demographics and financial status of the City's Self-Funded Health Plan for submission of the Government Accounting Standard Board (GASB / OPEB), Medicare Part D, and submission of health fund to the state to comply with Section 112.08. Coordinates and applies for the retiree Drug Subsidy (RDS) annual Medicare Part D Subsidy for processing the application and reimbursement. Performs additional duties as assigned. Required knowledge and experience are normally obtained through the completion of an advanced education from an accredited educational institution of higher learning resulting in a Bachelor's Degree in Human Resources, Public Administration, Organizational Development, Health Care, or a related field. Five two to five (2-5) years of benefits administration experience. An equivalent combination of education, training and experience which provide the knowledge, skills and abilities and other competencies necessary for success in the target position may be considered. Group Benefits Associate (GBA) designation preferred or required within 18 months. Certified Employee Benefit Specialist (CEBS) required within 36 months of obtaining Group Benefits Associate (GBA) designation. Must possess excellent oral and written communication, organizational, and analytical skills. Must be able to read and understand Federal and State regulations, and City policies and procedure manuals. Must be able to communicate and professionally present oneself, and can successfully work with confidential information, such as personal and protected information. Ability to work under high demands, short time constraints, and the pressure of a fast-paced work environment. Ability to remain up-to-date on Federal, State, and City regulations, best practices, and policies affecting department activities. Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, media, and the general public. Ability to perform basic mathematical equations necessary to perform budget, benefits, and procurement analyses. Ability to use Microsoft Office (e.g. Word, Excel, PowerPoint, etc.). Must possess a valid Florida Class E driver's license. Must pass post-offer pre-employment Drug Screen, Physical Examination, and Applicable Background Checks.
Job Description
Job Description
- Position open until October 21, 2025
The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a Drug-Free Workplace. Applicants who complete the initial screening process will be required to complete a pre-employment drug screen and physical. Police Department applicants will also be required to take a Polygraph Examination. All information provided by an applicant will be verified for truthfulness and accuracy if a conditional offer of employment is made. Applications and other submitted documents are considered public records.
Salary range is provided to show the min to max compensation for a position. It is not the basis for or guarantee of a starting salary.
Position Function :
Under the direction of the Finance Director, performs assigned duties to support the administration and oversight of the City's comprehensive benefit offerings. The coordinator is responsible for the day-to-day administration of employees' benefits, such as health insurance plans, retirement plans, and wellness programs. This role requires strong communication skills with employees, third-party providers, and insurance brokers.
Essential Duties :
Environment :
Duties are performed primarily within an office environment or setting. Possible exposure to dust and mold.
Qualifications :
Other Requirements :
SPECIAL REQUIREMENT :
This position may be required one to report for work when a declaration of emergency has been declared in Polk County.
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