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Administrative Assistant

PCL Construction, Inc.
Phoenix, AZ, US
Full-time

Responsibilities

  • Supporting day-to-day operations by performing administrative tasks for manager, department, or team.
  • Developing and maintaining customer-focused relationships with all stakeholders.
  • Answering telephone calls and taking messages for manager, department, or team members.
  • Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
  • Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information.
  • Arranging travel, hotel, and car reservations and preparing travel itinerary.
  • Ordering office supplies for department as requested.
  • Supporting mail distribution and courier requests.
  • Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable)

Qualifications

  • High school diploma.
  • Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
  • 1 year of experience in an administrative role or equivalent technical experience.
  • Excellent verbal, written and interpersonal communication skills.
  • Ability to multitask and adapt to change.
  • Ability to act with discretion when handling confidential information.
  • Ability to effectively handle difficult situations and remain calm under pressure.
  • Ability to develop and maintain effective stakeholder relationships.
  • Ability to create, edit, proofread, and format documents / presentations.
  • Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
  • 30+ days ago
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