Accounting Assistant

A premier real estate firm renowned for its innovative and transformative developments across residential, commercial, and mixed-use properties.

With a steadfast commitment to excellence, integrity, and sustainability, we shape the landscape of urban living and commercial environments, creating spaces that elevate community life and business operations.

Position Overview :

The Accounting Administrator will play a critical role in managing the invoicing and collections processes, ensuring timely payments from clients, and maintaining precise financial records.

This position requires a meticulous approach, excellent communication skills, and a thorough understanding of accounting principles.

Key Responsibilities :

Invoice Management :

• Prepare, issue, and track invoices for rent payments, property services, and other charges.
• Ensure accuracy in invoicing and timely dispatch to clients.

Payment Processing :

• Monitor and process incoming payments, including checks, electronic transfers, and other methods.
• Apply payments to the appropriate accounts and maintain accurate records using rent collection software.

Customer Communication :

• Serve as the primary point of contact for tenants and clients regarding payment inquiries and issues.
• Address and resolve any disputes or concerns related to invoices and payments promptly.

Reporting :

• Generate and maintain reports on accounts receivable status, including aging reports, collections, and outstanding balances.
• Provide regular updates to management on the status of receivables and support the CFO with financial reports and budgeting.

Collections :

• Follow up on overdue accounts and manage the collections process.
• Develop and implement strategies to reduce overdue accounts and improve collections efficiency.

Record Keeping :

• Maintain detailed records of all billing transactions and collections activities.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Prepare and present regular reports on the status of accounts receivable to management.

Customer Relations :

• Build and maintain strong relationships with clients to facilitate timely payments and foster long-term partnerships.
• Address client inquiries regarding invoices and payments professionally and efficiently.

Process Improvement :

• Identify opportunities for improving the accounts receivable processes and implement approved changes.
• Collaborate with other departments to streamline billing and collections procedures.

Compliance :

• Maintain accurate and up-to-date records of all financial transactions and documentation.
• Ensure compliance with company policies, procedures, and relevant regulations.
• Assist with audits by providing necessary documentation and information.

Qualifications :

• Associate or bachelor’s degree in accounting or a related field.
• Minimum of 1-2 years of experience
• Experience with accounting software and ERP systems; proficiency in AppFolio preferred.
• Strong understanding of accounting principles and practices.
• Excellent numerical and analytical skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong communication and interpersonal skills in English; proficiency in Spanish is a plus.
• High level of accuracy and attention to detail.
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving skills and the ability to work independently.

What We Offer :

A dynamic and supportive work environment within a leading real estate development firm.

Opportunities for professional growth and development.

Competitive compensation and benefits package.