Job Purpose :
The Administrative Assistant provides administrative support to members of the SLT (Senior Leadership Team) specifically the Vice President of American Sales, Vice President of Product Development and Marketing, and Vice President of Connectivity.
Please note as needs change, the position may support other members of the SLT besides the ones listed. This position also provides support to other individuals within the Sales organization and other departments as needed by ordering supplies, meeting logistics, and more.
- Organize calendars and schedule appointments / occasionally take and distribute minutes.
- Assist in the preparation of contracts, quotes, correspondence, spreadsheets, PowerPoint presentations, etc.
- Make travel arrangements (airline / hotel / car rental) via corporate travel site.
- Prepare and submit travel expense reports within company guidelines.
- Process invoice payments for various departments determining the proper method of payment per company policy (Purchase Order, Intellichief, Procurement Card, Travel and Entertainment Card, etc.).
- Perform monthly reconciliation of credit card payments to include allocation to the proper cost center.
- Receive and validate customer rebate requests from ClubProcure (monthly) and NGCOA-Canada (quarterly) within the Oracle Business Intelligence system for payment processing within Intellichief.
- Champions Retreat Golf Club Liaison Assist in management of reservation requests from employees, customers, vendors, etc.
for cottage rooms, meetings / events, golf, etc. Validate and process payment of monthly statements, ensuring allocation to the proper cost centers.
- Assist VP of Americas Sales in management of ticket requests for barter deals. Coordinate ticket requests from sales leaders for their customers to attend Carolina Panthers and Houston Texans football games.
- Other duties as necessary
Skills / Qualifications :
- Proven experience as an Administrative Assistant or similar roles
- Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook)
- Excellent time management skills and ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
Administrative Assistant - Estimating
Obtains bids from vendors and subcontractors by specifying material Administrative Assistant, Administrative, Assistant, Construction. ...
Administrative Assistant 1
Augusta University's Department of English and World Languages is seeking to fill a full time Administrative Assistant position. We seek individuals who, under general supervision, can provide responsible administrative and secretarial support to the department. This position works under the direct ...
Administrative Secretary/budget Assistant
The Administrative Secretary/Budget Assistant is to provide administrative, clerical, and budgetary assistance to the Project Director and Staff. Administrative Secretary/Budget Assistant. Administrative Secretary/Budget Assistant. Position Title: ADMINISTRATIVE SECRETARY/BUGET ASSISTANT. ...
Administrative Assistant
Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency...
Administrative Assistant II - Information Services - Technology Operations
Minimum of a High School Diploma or state-approved high school equivalency (HSE), required.One to two years of general clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities required.Strong computer/technical...
Administrative Assistant
The Administrative Assistant will be responsible for daily office management, assisting management with administrative matters, and ensuring the smooth operation of the office. Candidates with administrative assistant work experience are preferred. Our client is looking for a careful and efficient A...
Administrative Assistant - Senior Officer
Direct reports may include one or more Administrative Assistants, as well as one or more Clerks. Independently identifies needs and initiates projects requiring assistant to set priorities and procedures for accomplishing work. Assistants collect information, compile, and analyze data and put in pre...
Administrative Assistant II - Leadership Services - Instructional Systems and Leadership Development
Minimum of a High School Diploma or state-approved high school equivalency (HSE), required.One to two years of general clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities required.Strong computer/technical...
Administrative Assistant 2
YesNoAdministrative Faculty (4). YesNoAdministrative Faculty w/ Rank (11). YesNoAdministrative Support (5). ...
Administrative Assistant - French Speaking
Administrative Assistant - French Speaking. To provide administrative support including preparing correspondence and reports, filing, and other general office support activities. One (1) year of experience in general office administrative duties or equivalent combination of education and experience ...