Program coordinator (Administrative Analyst/Specialist, Exempt I) - Office of Research and Sponsored Programs/Biology

Position Summary

Under the general direction of the Principal Investigator (PI), the Program Coordinator independently provides administrative support and programmatic support, and coordinates with support staff in SEO and other University offices and entities.

The responsibilities include but not limited to coordinating funded programs curricular activities in collaboration with Program director and other program staff.

The Incumbent will lead in coordinating administrative program support duties working with the program team. Other responsibilities are involved with program evaluation and making recommendations as well as finding resolution for compliance related matters for the program.

Position Information

Program Administrative Support

• Coordinate funded program co-curricular activities with program directors and involved faculty, including dissemination of information to students and the public, and to the SEO office.
• Components to address : potential assistance with Weekly meetings, Science Writing, summer doctoral prep organization.

Assignments and projects are varied and complex, depending on each deadline. These projects may involve coordinating, prioritizing, and monitoring budgets, student activities, and interactions between program directors and the SEO office, and must be monitored through completion with accountability for end results and work performed by others.

Responsible for compliance issues related to funded programs - work with students, faculty and ORSP staff to meet federal and university guidelines.

• Responsible for organization, monitoring and tracking all the above activities.
• Coordinate co-curricular activities which may include : orientation week activities, weekly group meetings, Summer doctoral prep workshops with appropriate program directors and faculty.
• Lead, oversee, and carryout paperwork for stipend payments, travel expenses, research costs, and housing costs (for summer research programs).
• Problem solve a wide range of administrative challenges related to these program operations will require thoughtful solutions.

Precedents may often be relied on to determine appropriate solutions.

Administer Day-to-day program work is independent with weekly check-ins.

Collecting Data and Reporting

• Participation with co-curricular activities may include outside activities and field work such as trips with students and program faculty to the Sierra Nevada Field Campus, the EOS campus, and other field sites.
• Broadcast information about the program to appropriate venues online and in person as directed by program faculty.
• Maintain records of student and faculty participation. Administer surveys with oversight from program faculty. Keep excellent records.
• Monitor and collect compliance information; maintain records; report and submit compliance data to ORSP. The function requires accountability for the work results.

Other duties as assigned

At All Times

• Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D)
• Demonstrate safe work practices for oneself, others and the office environment.

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and / or program field with a foundational knowledge of public administration principles, practices, and methods.

This foundation would normally be obtained through a bachelor's degree and / or equivalent training and administrative work experience involving study, analysis, and / or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Knowledge of and ability to apply fundamental concepts.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and / or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to and / or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment.
• Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Ability to train others on new skills and procedures and provide lead work direction.

Preferred Qualifications

Experience with University procedures including stipend, payment, purchasing, safety, housing, and other paperwork. Experience with procuring research supplies from diverse sources.

Experience with field and lab research environments. Experience with field campuses. Experience with lab chemicals. Experience synthesizing, organizing, graphing, analyzing data, and making written and oral presentations.

Environmental / Physical / Special

• Must possess a valid CA Driver’s license, safety certifications to use a University vehicle.
• Computer use. May involve driving, camping, hiking, participation in lab exercises, field trip preparation or planning.

Some work on weekends or holidays may be required and the work week will be adjusted accordingly.

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