FINANCE MANAGER

Job Summary :

Under the direction of the Division Finance Manager, this position is the key point of contact responsible for the financial oversight for all areas within their assigned programs.

This position will work closely with their assigned area’s leadership and programmatic staff to ensure that they are aware of all financial activity that is occurring.

The position is of high visibility with many stakeholders who will be dependent on the incumbent to provide accurate and timely information on a regular and ad hoc basis.

The position will require a highly organized individual who will be able to manage and maintain oversight over competing financial priorities impacting crucial areas within their assigned program.

The position will need to anticipate major short and long-term objectives impacting staff, customer bases and be able to respond accordingly in order to ensure operational success.

Leadership will often defer to this position for solutions to highly complex financial issues needing prompt responses.

With minimal guidance, this position also provides support to program management regarding requisitions, purchase orders, invoicing and other financial activities.

This position will maintain appropriate accounting procedures and business processes to ensure state and federal compliance;

provide fiscal technical assistance to sub-recipients; and maintain accurate data to aid in contract and grant oversight.

• Other duties include : monitoring a range of budgets with unique guidelines and restrictions, expenditures of sub-recipients, initiating budget and other fiscal transactions and adjustments;
• ensuring compliance with applicable policies and procedures related to fiscal activities, state and federal; developing budget performance reports on a regular basis and projecting expenditures;
• ensuring there is funding prior to approving purchase requests, direct payment, and p-card purchases; assisting with the monitoring of the grant budgets to ensure effective utilization of funds within the budget period via participation in the budget close-outs;

assisting with internal and external auditing requests.

The position will be considered a subject matter expert who utilizes various platforms to perform their duties related to financial summaries, purchasing, accounting, procurement and others.

On a regular basis, the position is tasked with presenting complex financial information to their assigned area in an accessible and easy to understand manner so that they are able to make decisions accordingly.

They may also be responsible for reporting and managing overarching fund sources that other programs across the agency may leverage.

In the absence of the Division Finance Manager, this position will be tasked for covering their responsibilities in the interim.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces.

All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties :

• Monitors revenue, expenditures, and anticipated obligations for each funding the position is overseeing. Interprets and explains the findings to their leadership, Office Chief and Bureau chief on a monthly basis or when requested by the program.
• Collaborate with finance leadership and peers (work assignments, setting priorities, hiring, discipline, provide training, approving leave requests, and preparing evaluations).
• Responsible for understanding all funds, appropriated and non-appropriated, within the bureau they are overseeing. Ensuring that they research and understand the statutes that affect the funding.

Making sure that they read through any contracts or awards to understand the allowable or unallowable items for the funds.

Approves the funding for all purchases that are completed through the purchasing system and any items that are purchased on a purchase credit card.

Also, approves all training and tuition reimbursements and ensures that all items are being categorized appropriately.

• Provides financial strategic guidance to the programs to ensure that they are able to meet their financial goals that are outlined in their budgets.
• This position will oversee and coordinate training the programs to ensure that they understand the reports being presented.

Will offer training and standard works for the programmatic staff to ensure that they have the tools to fully understand their budgets and ensure that they are following the financial policies that are in place.

Responsible for managing and updating the funding related to various systems and platforms the position’s assigned area utilizes.

This includes but is not limited to the telephone database, cloud billing, AZ360, etc. Running payroll reports monthly to ensure that employees are hitting on the appropriate funds.

Clearing out any payroll errors that may have occurred and working with the payroll team to ensure that updated ETE templates are being used.

Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge, Skills & Abilities (KSAs) :

Knowledge of :

Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

Skill in :

• Financial management and leadership;
• Oral and written communication -Interpersonal relationship in relation to work with other staff,
• managers, contractors and staff from other departments and agencies;
• Establishing priorities;
• Critical thinking and problem-solving techniques;
• Analytics for budget review and projections.

Ability to :

Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Selective Preference(s) :

Bachelor's degree in Business, Accounting or a related field with 5 years of related work experience, which 2 of those years will be in a management / supervisory role.

Master's degree will substitute for 2 years of work experience. Government experience preferred.

Pre-Employment Requirements :

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply :

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits :

The State of Arizona provides an excellent comprehensive benefits package including :

Affordable medical and dental insurance plans

Paid vacation and sick time

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster / adopted child (pilot program).

10 paid holidays per year

Wellness program and plans

Life insurance

Short / long-term disability insurance

Defined retirement plan

Award winning Infant at Work program

Credit union membership

Transit subsidy

ADHS Student Assistance Pilot Program

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work / life balance, report higher job satisfaction, and are more productive.

Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program . For a complete list of benefits provided by The State of Arizona, please visit our

Retirement :

To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit.

The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit.

New State employees have a 27-week wait period for contributions to begin.