Talent.com
serp_jobs.error_messages.no_longer_accepting
Administrative Assistant

Administrative Assistant

USA JobsLos Angeles, CA, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Administrative Assistant - Janitorial Department

ABM is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Janitorial Department leadership team, including branch managers, district managers, project managers, building leads, supervisors, and support staff. This dynamic role requires exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

  • Administrative Support
  • Provide high-level administrative support to multiple levels of management and staff
  • Manage calendars, schedule meetings, and coordinate communications
  • Prepare correspondence, reports, and presentations
  • Handle confidential information with discretion and professionalism
  • Perform general office administration duties as needed
  • Financial Operations
  • Support operations with researching and processing corrections to accounts receivable and maintain customer account records
  • Handle accounts payable functions including invoice processing and vendor payments
  • Support payroll processing and employee record maintenance
  • Generate financial reports and assist with budget tracking
  • Ensure accuracy and compliance with company financial procedures
  • Procurement & Operations
  • Process supply orders and coordinate inventory management
  • Handle equipment orders and coordinate setup procedures
  • Support contract review processes and documentation
  • Assist with project coordination and tracking
  • Troubleshoot operational issues and provide solutions
  • Customer Service
  • Deliver excellent customer experience to internal and external clients
  • Respond to inquiries promptly and professionally
  • Resolve issues and escalate when necessary
  • Maintain positive relationships with stakeholders at all levels
  • Reporting & Analysis
  • Create and maintain various reports for management review
  • Analyze data and provide insights to support decision-making
  • Maintain accurate records and documentation systems
  • Ensure compliance with company policies and procedures

Required Qualifications

Experience & Skills

  • Proven administrative assistant experience in a corporate environment
  • Exceptional organizational skills with meticulous attention to detail
  • High proficiency in Microsoft Excel and Word (advanced level required)
  • Strong written and verbal communication skills
  • Excellent customer service orientation
  • Demonstrated ability to manage multiple priorities simultaneously
  • Technical Competencies
  • Experience with accounts receivable and accounts payable processes
  • Payroll processing knowledge
  • Report creation and data analysis capabilities
  • Advanced troubleshooting and problem-solving skills
  • Proficiency in office management and coordination
  • Personal Attributes
  • Highly coachable with a growth mindset
  • Strong adaptability and flexibility in changing environments
  • Ability to work independently and as part of a team
  • Professional demeanor and strong work ethic
  • Commitment to maintaining confidentiality
  • Preferred Qualifications
  • Experience with the following platforms is highly desirable :
  • E-pay
  • Blueforce
  • Corrigo
  • Tagpricer
  • COUPA
  • OCF (Oracle Cloud Financials)
  • Work Environment

    This hybrid position offers the flexibility of working four days in our downtown Los Angeles office (Monday through Thursday) and one day remotely (Friday). The role requires the ability to work in a fast-paced environment while maintaining accuracy and attention to detail.

    What ABM Offers

  • Competitive salary
  • Comprehensive benefits package
  • Paid Parking in Downtown Los Angeles
  • Professional development opportunities
  • Collaborative team environment
  • Work-life balance with hybrid schedule
  • ABM is an equal opportunity employer committed to creating an inclusive environment for all employees.
  • To Apply : Please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this position.

    serp_jobs.job_alerts.create_a_job

    Administrative Assistant • Los Angeles, CA, US

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    ExponentLos Angeles, CA, US
    serp_jobs.job_card.full_time
    We are currently seeking an Administrative Assistant for our Los Angeles, CA office.In this role, you will work as part of an administrative team, responsible for performing a wide variety of diver...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Richland County GovernmentArcadia, CA, US
    serp_jobs.job_card.full_time
    Administrative And Clerical Support.The tasks listed below are those that represent the majority of the time spent working in this class. Tasks require proficiency with PC Windows-based software, in...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant 2

    Administrative Assistant 2

    InsideHigherEdLos Angeles, California, United States
    serp_jobs.job_card.full_time
    UCLA’s Economics Department has two interlocking objectives.We conduct cutting edge research by developing new methodologies and applying them to understand society’s most critical issues.We also s...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Hybrid Administrative Assistant

    Hybrid Administrative Assistant

    ManpowerEl Segundo, CA, US
    serp_jobs.job_card.full_time
    Hybrid Administrative Assistant.Our client, a leading provider of legal and corporate restructuring support services, is seeking a Hybrid Administrative Assistant to join their team.As a Hybrid Adm...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    CW Administrative Assistant

    CW Administrative Assistant

    eTeamNewport Coast, CA, US
    serp_jobs.job_card.full_time
    Central Operations Administrative Support.Work location : 4000 MacArthur Boulevard, Suite 1000 Newport Beach, CA 92660 Duration : 12 Months. ONSITE ABOUT THIS JOB Ayco Executive Wealth helps clients...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Assistant I

    Administrative Assistant I

    StaffingSanta Monica, CA, US
    serp_jobs.job_card.full_time
    Location : Santa Monica, CA Duration : 4 months.Job Overview : This role involves managing the executive director's calendar, coordinating meetings and travel, handling expenses, and assisting with ph...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Mercury GeneralWest Covina, CA, US
    serp_jobs.job_card.full_time
    The Administrative Assistant is primarily responsible for providing administrative support to the department.This role demonstrates administrative competence and general office management skills to...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant - (Stack)

    Administrative Assistant - (Stack)

    Montrose EnvironmentalSanta Ana, CA, US
    serp_jobs.job_card.full_time
    Administrative Assistant Opportunity.Are you interested in a career that protects the environment and the air we breathe? Are you looking to be a part of a team that is willing to invest in you fro...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    CIM GroupLos Angeles, CA, US
    serp_jobs.job_card.full_time
    Provide administrative support to the Development Infrastructure team.Planning and scheduling meetings, conference calls, accepting and / or declining and / or rescheduling meetings for individuals on ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Assistant III

    Administrative Assistant III

    VirtualVocationsOrange, California, United States
    serp_jobs.job_card.full_time
    A company is looking for an Administrative Assistant III.Key Responsibilities : Coordinate and manage the Director's calendar, meetings, and travel arrangements Prepare presentation materials and...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant I

    Administrative Assistant I

    LanceSoftSanta Monica, CA, US
    serp_jobs.job_card.full_time
    Santa Monica, CA 90404 4 months Remote Fridays Pay Rate : $25.Top skills : Prior EA experience Attention to detail Multi-tasking / highly organized Fluent with MS-Office, especially Outlook and Calen...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    AmpcusLos Angeles, CA, US
    serp_jobs.job_card.full_time
    Technology and Business consulting services.We are in search of a highly motivated candidate to join our talented team.Job Title : Administrative Assistant Location(s) : Los Angeles, CA Description : ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    FT Administrative Assistant (Confidential)

    FT Administrative Assistant (Confidential)

    InsideHigherEdNorwalk, California, United States
    serp_jobs.job_card.full_time
    FT Administrative Assistant (Confidential).The District is strongly committed to achieving staff diversity and the principles of equal opportunity employment. The District encourages a diverse pool ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Administrative Assistant

    Administrative Assistant

    Aston CarterGardena, CA, US
    serp_jobs.job_card.full_time
    We are seeking a dedicated and detail-oriented FCD Administrative Assistant to support our team with various administrative tasks and accounting needs. This role will involve managing department-lev...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    LA Century LawLos Angeles, CA, US
    serp_jobs.job_card.full_time
    We are looking for an Administrative Assistant to join our growing team.LA Century Law is a firm focused on culture and growth, both individually and as a team. We help those that have been injured ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    MCILos Angeles, CA, US
    serp_jobs.job_card.full_time
    Administrative Assistant Position.MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients.With a commi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Senior Administrative Assistant (HR Department)

    Senior Administrative Assistant (HR Department)

    Vaco by HighspringCorona Del Mar, California, United States
    serp_jobs.job_card.full_time
    Senior Administrative Assistant – VP of Human Resources (On-site | $75K + Bonus).Senior Administrative Assistant.Vice President of Human Resources. This is a high-impact, on-site role that requires ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    DaVita IncHuntington Beach, CA, US
    serp_jobs.job_card.full_time
    We encourage fun, on and off the clock.Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families.In thi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Axelon Services CorporationInglewood, CA, US
    serp_jobs.job_card.full_time
    Location : 8933 S La Cienega Blvd, Inglewood, CA Duration : 5 weeks, possible extension Shift : M-F, 8-5 UCLA needs support with credentialing / enrollment of clinicians with MedPoint Management, PECOS,...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Tax Administrative Assistant

    Tax Administrative Assistant

    Gelfand Rennert & FeldmanLos Angeles, CA, US
    serp_jobs.job_card.full_time
    We are seeking a Tax Administrative Assistant with advanced Excel skills to join our team of dedicated professionals.This full-time position can be hybrid out of the Century City office.The Tax Adm...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30