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Office Assistant

Office Assistant

Helena Motors GroupHelena, MT, US
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Job Description

Job Description

Salary : Job Summary :

Helena Motors is seeking a motivated and organizedOffice Assistantto support the daily administrative operations of our dealership. The ideal candidate will be responsible for a variety of clerical tasks, ensuring the smooth and efficient functioning of the office. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities :

  • Administrative Support :

Answer phones, direct calls, and respond to inquiries in a professional manner.

  • Greet and assist visitors, customers, and vendors.
  • Organize and maintain office files, records, and documents.
  • Handle incoming and outgoing mail and deliveries.
  • Data Entry and Documentation :

    • Assist with entering data into office systems, updating records, and maintaining accuracy.

  • Prepare documents, reports, and correspondence as required.
  • Support the office staff with clerical tasks such as copying, scanning, and filing.
  • Customer Service :

    • Provide assistance to customers, answer questions, and direct them to the appropriate department or individual.

  • Assist in resolving basic customer inquiries and concerns.

    • Qualifications :

  • High school diploma or equivalent; some college education preferred.
  • Prior experience in an office setting is a plus.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Excellent verbal and written communication skills.
  • Ability to work independently and as part of a team in a busy office environment.
  • Friendly, professional demeanor with a customer-first attitude.
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