Senior Manager of Budget and Accounting (4629U) BAMPFA

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.

Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

• The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence;
• the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice;

and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.

Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.

In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential.

We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.

To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .

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Departmental Overview

One of the nation's leading university museums, the University of California, Berkeley Art Museum and Pacific Film Archive (BAMPFA) is a forum for cultural experiences that transform individuals and advance the local, national, and global discourse on art and film.

As the premier visual arts venue at America's top public research university, BAMPFA is uniquely dedicated to art and film in equal measure, presenting more than 300 hundred film screenings, dozens of public programs, and more than fifteen exhibitions annually.

BAMPFA takes a contemporary and critical perspective on its wide-ranging collections.

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Application Review Date

The First Review Date for this job is : 5 / 10 / 2024

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Responsibilities

Reporting to the Director of Administration and Strategic Initiatives, the Senior Manager of Budget and Accounting will play a key role in the budgeting, reporting and forecasting processes, working directly with assigned departments as well as other constituents throughout the museum.

As the sole financial analyst for BAMPFA, this role includes development of our $12 million operating budget across 8 departments through all phases, including preparation, development, evaluation, presentation, and approval by executive staff and the Board of Trustees.

This position requires a mix of strong analytic and technical skills as well as good interpersonal skills in dealing with the departments as well as other finance colleagues.

It is critical to understand monthly financial results, monitor changes in departments that impact actual results versus plans and be able to present and explain the results to management.

The museum involves often complex funding arrangements which are then used to develop budgets and to ensure the correct accounting for funding of expenses.

A keen ability to understand and interpret these arrangements is critical.

BUDGETING :

Creates, oversees, and tracks BAMPFA's annual budget, proposal budgets, expenditure projections. Responsible for following campus requirements for annual budgeting process by completing campus templates and inputting budgets into campus systems in a timely manner.

Creates and approves journals, compensation transactions, and accruals as needed. Requests deficit waivers as needed.

FUND ALLOCATION :

Tracks fund actuals and allocates expenses during the budgeting process. Reallocates expenses as new funds are presented.

Responsible for allocating revenues and expenses in a manner that maximizes resources. Ensures that revenues are appropriately deposited and recorded.

Ensures compliance with all regulations, especially regarding vendor payments, procurement, and contracts and grants .

ANALYSIS AND REPORTING :

Develops, prepares, and submits customized reports to internal and external stakeholders including the Board, Senior Management, and departmental budget owners.

Provides analyses for highly complex budgetary, financial and resource projects, often interacting with department directors.

Creates analysis of actuals vs budget for quarterly close / reporting process. Leads monthly ledger reviews, quarterly re-forecasting, and fiscal close.

GRANT ACCOUNTING :

Manages pre-award and post award grant accounting including compliance with regulations, terms and conditions, financial management and reporting.

Tracks and ensures proper disbursement and allocation of restricted grant and donation funds. Works closely with the Grants Manager on pre award, mid-project, final, and cost-share reporting.

Works closely with grant funded project PI on allocation and approval of appropriate expenses.

CONTROL :

Performs quarterly controls reporting consistent with campus compliance. Approves quarterly C&G deficit clearing waiver request forms.

Corrects payroll in suspense. Queues commitments for quarterly requests. Address a range of issues such as campus compliance, assessment implications, deficit recovery, risk management, and the organized implementation of new services, procedures and / or policies.

Makes recommendations on maintaining and strengthening internal controls to protect University resources.

SUPERVISION AND TRAINING :

Supervises, trains and performance manages one Business Services Associate, and possibly one student assistant. May serve as back-up for Business Services Associate performing specialized tasks, including payroll, HCM BearBuy, cashiering and purchasing card reconciliation.

May troubleshoot escalated issues with the Business Services Associate including vendoring, accounts payable and accounts receivable.

Trains staff and creates effective teamwork environment. Develops and implements financial transaction processes and procedures and trains BAMPFA staff on financial activities as needed.

SPECIAL PROJECTS :

May coordinate financial system implementations and upgrades. Conducts audits of internal records and processes as needed.

Participates in the analysis and design for new services or financial operational systems or processes that have critical organization-wide impact.

May participate as a subject matter expert. Develops and implements financial transaction processes and procedures; may train staff on financial activities. Other duties as assigned.

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Required Qualifications

• Advanced knowledge of financial accounting concepts, policies and procedures, as well as related accounting and regulatory compliance requirements.
• 5 years or more experience working in an accounting or financial function.
• Highly skilled in budget creation, management, and process re-design.
• Thorough working knowledge of finance, fund accounting, and financial reporting analysis .
• Demonstrated ability to manage financial data and prepare / oversee budgets and forecasts .
• Strong inter-personal skills and ability to work effectively across the organization at all levels including budget owners, credit card holders, staff purchasing goods and services, executive director, development director, and grants manager.
• Sophisticated service orientation, ability to multi-task effectively in a varied, high volume environment, sound judgment and decision-making, critical thinking, creative problem solving, and effective verbal and written communication skills.
• Highly developed analytical skills sufficient to develop and implement financial data management and reporting systems.
• Knowledge of the organizational environment of art museums or non-profits to understand institutional priorities, issues, motivations, and constraints.
• Ability to maintain professional confidentiality with sensitive information and financial data .
• Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment .
• Fluency in accounting software including Excel, SmartView, Google Sheets, OTRS, PeopleSoft and Oracle.

Education and Training

Bachelor's degree in related area and / or equivalent experience / training .

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Preferred Qualifications

Advanced knowledge of campus and system-wide financial processes and procedures a plus. This includes proficiency in Berkeley Financial Systems, BAIRs, CalReporting, CalPlanning, CalAnswers, BearBuy.

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Salary & Benefits

• This is a 100% Career position with full benefits.
• Exempt and paid monthly.
• This position is eligible for up to 20% remote work.
• This is not a visa opportunity,

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement.

This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs.

It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $90,000 - $110,000, commensurate with experience.

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How to Apply

To apply, please submit your resume and cover letter.

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Referral Source info

This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of " UCB Employee ".

Then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.

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Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.

Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.

The University reserves the right to make employment contingent upon successful completion of the background check.

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Equal Employment Opportunity

The University of California is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy .

The University of California's Anti-Discrimination policy .

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9 days ago