Assistant Property Manager

Job Description

Ultimate Staffing is looking for an Assistant Property Manager for a great company who has an amazing company culture! This position is Located in Hayward, CA and is a contract to hire, Monday through Friday, 9am to 5pm, with a pay range of $25 to $35 depending on experience.

SUMMARY : The Assistant Manager assists the Resident Manager in the operation of the complex in accordance with Administrative guidelines to ensure effective fiscal, physical and social soundness.

Takes initiative to seek solutions to problems unique to the complex and assist with employee supervision in a manner requiring minimum supervision from the Resident Manager.

Understands and supports our mission and core values.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

A Collects rents, makes bank deposits, prepares and submits an accurate rent roll in a timely manner.

B Assists with income verifications, certification and screening of applicants and collection of rents.

C Enters all relevant transactions into the computer as described in the REM Polices and Procedures and follows back up and transmission schedules.

D May conduct annual unit inspections.

E Assists in scheduling vacant units for rental and occupancy.

F Maintains legally required postings.

G Monitors work orders and purchase orders.

H Answers telephone, prepares correspondence, and maintains neatness of the office.

I Assists in maintaining all required inventories for office supplies and office equipment.

J File all documents and maintains filing system.

K Prepares and processes leases, security deposit agreements, inspections and other forms for incoming residents. Conducts inspections for outgoing residents and prepares final closing statements.

L Assists Resident Manager in processing evictions.

M Walks the grounds daily with site inspection report, making sure that everything on the property is clean and in good order.

N Responds to emergencies as needed.

O May conduct market surveys.

P Consistently receives shopping and phone report score of at least 90.

Q Assumes responsibilities of Resident Manager in the Resident Manager's absence, under the direction of the Property Supervisor.

R May perform some or all of the Essential Responsibilities of the Leasing Agent and / or Bookkeeper position.

S Maintains confidentiality of resident, applicant, and or employee information.

T Attends mandatory trainings and meetings.

U Actively participates in EAH's Injury and Illness Prevention Plan.

Regular and predictable attendance.

W Other duties as assigned.

RECERTIFICATIONS

X. Refers to a recertification schedule on the computer and reviews it monthly. All recertifications are to

be scheduled so that they are completed by the anniversary date of move-in.

Y. Mails recertification letters to residents 120 days prior to the anniversary date of move-in.

Z. Sets up appointments with residents to sign necessary forms.

AA. Sends reminder notices to residents who fail to make prompt appointment responses for the

recertification process.

KNOWLEDGE / SKILLS / ABILITIES

A. Ability to develop and implement site budgets and variance reporting.

B. Demonstrable skill in the use of Microsoft Office software.

C. Skill in problem solving with staff, applicants and residents

Assistant Resident Manager I 2

D. Knowledge of HUD, DFEH and ADA guidelines and other regulatory agency guidelines specific to site.

E. Strong communication skills, both oral and written.

F. Intermediate level computer skills (Excel, Word, Internet, e-mail) skills.

G. Ability to use initiative and think independently.

H. Able to maintain a calm and professional demeanor in all communications with residents, vendors and staff.

I. Sound judgment. Ability to work effectively w

To apply please email your resume to [email protected]