Talent.com
Admissions and Records Clerk III

Admissions and Records Clerk III

InsideHigherEdPasadena, California, United States
job_description.job_card.1_day_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Admissions and Records Clerk III

Pasadena City College

Salary : $58,723.80 - $64,743.00 AnnuallyCFT-40

Job Type : Full-Time

Job Number : 09348

Location : Pasadena, CA

Department : Student Services

Closing : 10 / 17 / 2025 11 : 59 PM Pacific

  • This position is categorically grant-funded.

Work Schedule : Monday through Thursday 10 : 30 A.M. - 7 : 00 P.M. and

Friday 8 : 00 A.M. - 4 : 30 P.M.

Under general supervision, the position performs above average clerical duties of a specialized nature and performs related work as required.

EXAMPLE OF DUTIES :

  • Performs clerical duties by applying procedures and practices; keeps confidential records.
  • Adheres to federal and state laws to maintain the confidentiality of student information.
  • Determines how policies and procedures apply to individual situations.
  • Promotes a helpful and friendly atmosphere for students and staff.
  • Maintains student files; organizes images of student-related records.
  • Assists students in maintaining their records.
  • Assists faculty with submitting grades; provides faculty information about student records.
  • Assists students by processing admission applications, informing students of admission requirements, and determining residence.
  • Conducts data entry to enter admissions, records, and registration information.
  • Responds to admissions, records, and registration questions by applying state / federal regulations and District policies.
  • Produces college transcripts and information verifications related to student records.
  • Develops correspondence related to the productions of college transcripts and information verifications related to student records.
  • Enters, updates, and searches for student-related information.
  • Responds to inquiries related to admission, records, and registration.
  • Maintains and orders office supplies.
  • Refers students to District resources such as, but not limited to, personal counseling, academic counseling, assessment, or supervisor as appropriate.
  • Gives instruction or direction by developing work assignments, prioritizing work, and informing staff of new procedures.
  • Trains new staff and work-study students.
  • Promotes and maintains open communication between staff and the supervising manager.
  • Coordinates online admission application processes and procedures.
  • Coordinates the response to student questions received through the departmental website.
  • Reviews and assists with updating admissions and records information available on PCC's website.
  • Performs related duties as assigned.

    • QUALIFICATIONS - Required qualifications to effectively perform the job.

    EDUCATION / EXPERIENC E

  • Graduation from high school
  • Three (3) years of clerical experience.

    • DESIRABLE QUALIFICATIONS :

  • Computer data entry experience.
  • Experience working in a community college or university Admissions and Records office.

    • KNOWLEDGE, SKILLS AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills and abilities commonly associated with this position.

    KNOWLEDGE OF :

  • Modern office practices

    • ABILITY TO :

  • Learn to follow a variety of assignments of above-average difficulty.
  • Perform clerical tasks with accuracy and to produce letters and small reports.
  • Communicate effectively; both orally and in writing.
  • Work collaboratively in a multicultural environment.

    • PHYSICAL ABILITIES AND WORK ENVIRONMENT - Activities and environmental or atmospheric conditions commonly associated with the performance of the functions of this job. The physical demands and environmental conditions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

    PHYSICAL ABILITIES

    Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records, and dexterity of hands and fingers to operate a keyboard and other office equipment.

    CORE COMPETENCIES : The District has identified the following essential skills and attributes needed for success in this position.

  • Record Maintenance
  • Clerical Skills
  • Knowledge of Policies and Procedures
  • Customer Service
  • Communication Skills
  • Organizational Skills
  • Attention to Detail
  • Problem-Solving Skills

    • SALARY RANGE CFT-40

    APPLICATION AND SELECTION PROCESS

    Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted . Job postings will not be reopened due to failure to submit an application before the closing date for any reason . You can apply for a position from any computer with Internet access. Please keep in mind the following :

  • If you do not follow the process or your application / resume is incomplete, your information will not be processed.
  • If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
  • The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
  • While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
  • Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

    • All materials listed below may be required for your application packet to be considered complete :

  • Resume or Curriculum Vitae
  • Cover Letter

    • After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

    ADDITIONAL INFORMATION

  • Successful applicants must provide proof of eligibility to work in the United States.
  • Successful completion of background check including Live Scan and Tuberculosis (TB) assessment / screening.
  • Pasadena Area Community College District will not sponsor any visa applications.
  • Applicants must be available for interviews at Pasadena City College at no cost to the District.
  • Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.
  • The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
  • Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
  • The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
  • An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and / or District employment should be directed to the Office of Human Resources.

    • PASADENA AREA COMMUNITY COLLEGE DISTRICT

    Equal Opportunity, Title IX, Section 504 Employer

    To apply, please visit https : / / www.schooljobs.com / careers / pasadenaedu / classified / jobs / 5082717 / admissions-and-records-clerk-iii

    jeid-237787fc17bab449bf010f8f77aeeca5

    Copyright ©2025 Jobelephant.com Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency

    serp_jobs.job_alerts.create_a_job

    Clerk Iii • Pasadena, California, United States

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    Health Information Medical Records Clerk

    Health Information Medical Records Clerk

    Families Together of Orange CountyTustin, CA, US
    serp_jobs.job_card.full_time
    Job Title : Health Information Medical Records Clerk.Position Purpose : The Clerk at Families Together of Orange County performs a wide variety of duties and responsibilities in a manner that places ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Mail Carrier - Rural - No Experience Required

    Mail Carrier - Rural - No Experience Required

    Postal Jobs AssistValyermo, CA, United States
    serp_jobs.job_card.full_time
    Explore a World of Career Opportunities as a Mail Carrier with USPS.USPS is accepting applications for Rural Carrier Associates nationwide. This role involves delivering and collecting mail while in...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Mail Carrier - Rural Assistant - No Experience Required

    Mail Carrier - Rural Assistant - No Experience Required

    Postal Jobs AssistPhelan, CA, United States
    serp_jobs.job_card.full_time
    USPS is accepting applications for Assistant Rural Carriers nationwide.In this role, you deliver and collect packages along designated suburban and rural routes, often using your personal vehicle.T...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Records Information Manager IV

    Records Information Manager IV

    Contact Government ServicesLos Angeles, CA, US
    serp_jobs.job_card.full_time
    Records Information Manager IV.Los Angeles, CA / San Francisco, CA / Remote / Hybrid.Office Support / Full Time On-Site / On-site. Records Information Manager IV.CGS is seeking an experienced Record...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Operations Clerk III

    Operations Clerk III

    SaiaAnaheim, CA, US
    serp_jobs.job_card.full_time
    Saia is a different kind of logistics and transportation company.You'll see it in our commitment to our people, customers, and community. You'll feel it in the support you get on day one from leade...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Sr Recruiter-Accounting & Finance

    Sr Recruiter-Accounting & Finance

    Vaco by HighspringAltadena, California, United States
    serp_jobs.job_card.full_time +1
    West Hollywood, CA (Fully Onsite).Our client is a leading business management and financial services firm supporting high-net-worth individuals across the entertainment, sports, and creative indust...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Operations Clerk II

    Operations Clerk II

    SaiaAnaheim, CA, US
    serp_jobs.job_card.full_time
    Saia is a different kind of logistics and transportation company.You'll see it in our commitment to our people, customers, and community. You'll feel it in the support you get on day one from leade...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Clerk II

    Clerk II

    Tarzana Treatment Centers, IncLos Angeles, CA, US
    serp_jobs.job_card.full_time
    Provides administrative, clerical and data support.We offer a competitive benefits package : .Stability and career advancement. Continuing Education Opportunities.Provide clerical support to assigned ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Medical Records Clerk

    Medical Records Clerk

    L.A. Injury AttorneysBurbank, CA, US
    serp_jobs.job_card.full_time
    We are seeking a dedicated Medical Records Clerk to join our dynamic legal team in Burbank.This vital role supports our legal operations by ensuring client medical records, billing documentation, a...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Tax Associate

    Tax Associate

    IntuitPhelan, CA, United States
    serp_jobs.job_card.full_time
    Intuit is seeking highly motivated individuals to join our dynamic team as dedicated TurboTax Live Seasonal Local Service Associates in one of our new TurboTax locations across the United States on...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    General Clerk III

    General Clerk III

    Bowhead / UIC Technical ServicesLos Angeles, California, US
    serp_jobs.job_card.full_time
    Overview GENERAL CLERK III (ICE-CA-2025-23088) : Bowhead seeks a General Clerk III to provide Document Management Support Services to the Office of Principal Legal Advisor (OPLA).OPLA requires case ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Records Management Specialist II

    Records Management Specialist II

    Contact Government ServicesLos Angeles, CA, US
    serp_jobs.job_card.full_time
    Records Management Specialist II.Los Angeles, CA / San Francisco, CA / Remote / Hybrid.Office Support / Full Time On-Site / On-site. Records Management Specialist II.Employment Type : Full-Time, Mid-...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    Sr. Recording Clerk

    Sr. Recording Clerk

    JobTracksAnaheim, CA, US
    serp_jobs.job_card.full_time
    We are looking for a Recording Specialist to support a National Title Insurance company based in Anaheim.This role involves providing administrative and support duties to assist the title recording...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Mail Carrier - City - No Experience Required

    Mail Carrier - City - No Experience Required

    Postal Jobs AssistValyermo, CA, United States
    serp_jobs.job_card.full_time
    USPS is accepting applications for City Carrier Assistants nationwide.This role ensures smooth postal operations by delivering mail efficiently. No prior experience is required, as USPS offers compr...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Records Clerk

    Records Clerk

    Yum BrandsIrvine, CA, US
    serp_jobs.job_card.full_time
    Focus on the core content of the job post, removing all extra metadata, navigation mentions, and redundant headers.Keep the content beautiful and concise, removing any unnecessary details or format...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Records Management Specialist III

    Records Management Specialist III

    Contact Government ServicesLos Angeles, CA, US
    serp_jobs.job_card.full_time
    Records Management Specialist III.Los Angeles, CA / San Francisco, CA / Remote / Hybrid.Office Support / Full Time On-Site. CGS is seeking an experienced Records Management Specialist to provide tec...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Mail Handler - No Experience Required

    Mail Handler - No Experience Required

    Postal Jobs AssistPinon Hills, CA, United States
    serp_jobs.job_card.full_time
    USPS is actively accepting applications for Mail Handler Assistants nationwide.This position is open to candidates of all experience levels, with comprehensive training provided to help you succeed...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Remote Medical Records Specialist

    Remote Medical Records Specialist

    VirtualVocationsOrange, California, United States
    serp_jobs.filters.remote
    serp_jobs.job_card.full_time
    A company is looking for a Remote Medical Records Outreach Specialist.Key Responsibilities Handle high volume outbound calls to obtain patient charts from providers and doctor offices Perform da...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30