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Administrative Assistant

Administrative Assistant

Robert HalfGainesville, GA, US
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Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Gainesville, Georgia. In this role, you will support a variety of administrative tasks, including scheduling, document management, and assisting with project coordination. The ideal candidate will be highly organized, proactive, and eager to contribute to the success of our operations.

  • This position has the potential to become permanent.

Responsibilities :

  • Organize and manage documentation to ensure accurate and efficient record-keeping.
  • Oversee scheduling and calendar management for the project manager and team.
  • Provide support with billing tasks and coordinate with the purchasing team to track delivery timelines.
  • Prepare agendas and set up conference rooms for meetings, ensuring all materials are ready.
  • Assist in the creation and development of presentations and other project-related materials.
  • Support the project manager with daily responsibilities and monitor project progress to ensure deadlines are met.
  • Collaborate with team members to address operational needs and provide solutions when challenges arise.
  • Leverage Microsoft Office Suite, including Excel and PowerPoint, to create reports, analyze data, and present information effectively.
  • Proven experience in administrative support, preferably within a manufacturing or communications environment.
  • Strong proficiency in Microsoft Office Suite, including Excel (pivot tables, reports, and analysis) and PowerPoint.
  • Exceptional organizational and time management skills with a keen attention to detail.
  • Ability to manage multiple tasks and prioritize responsibilities effectively in a fast-paced setting.
  • Excellent communication and interpersonal skills, with a positive and resourceful attitude.
  • Familiarity with enterprise software systems such as Q360 or similar is preferred.
  • Minimum of an associate degree (AA) or equivalent educational background.
  • Self-motivated, eager to learn, and capable of working independently.
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