Job Description
Job Description
This is an Invoicing Clerk Position
SUMMARY :
The invoicing clerk perform daily invoicing functions within the finance division of the company. Supports accounts payable and accounts receivable by generating accurate, complete, and timely invoices utilizing the operating and billing software.
DUTIES AND RESPONSIBILITIES :
- Work with other team members to obtain needed documents and respond to customer requests outside of a normal billing period.
- Respond to customer inquiries about billing and general information.
- Receive of retrieve files from Operations Agents containing information related to shipments or services provided.
- Review documentation related to quotes for shipments or services. Review client rates reflected in the file for accuracy.
- Review and validate costs versus pricing as presented utilizing the information contained in the file(s).
- Investigate discrepancies with the price list and freight bills by referring to the information in the documentation files.
- Validate transaction’s profit and generate sales and costs figures in the operating system, Magaya.
- Generate and forward invoice to client and billing for providers.
- Turn over completed file to Accounts Payable for processing.
- Generate weekly billing report for management utilizing Magaya and QuickBooks. Ensure report is up to date and accurate for senior management every Tuesday by noon.
- On a monthly basis, close the month by validating that the month end reports foot to corresponding weekly reports.
- Assist with Audits.
- Review and respond to all e-mails, especially client e-mails, daily.
- Prepare paperwork to be transferred to storage.
- Organize and update the billing procedures for each client
- Any other tasks assigned by your manager
- Support accounting staff.
SUPERVISORY RESPONSIBILITIES : T his job does not have supervisory responsibilities.>
QUALIFICATIONS :
- 1+ years of general accounting experience.
- Ability to work well with numbers and the processing of financial information.
- Excellent knowledge of MS Office (particularly Excel).
- Bilingual : English / Spanish spoken and written.
- Results-driven, resourceful and teamwork oriented.
- High degree of attention to detail and trustworthiness.
- Strong communication skills.
- Ability to occasionally work extended hours and / or weekends.
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