Executive Assistant

Job Description

Job Description

C-Suite Executive Assistant Mid-Level Role

Join a prominent Family Office based in Birmingham, MI Harper Associates has been retained for this search.

Provide confidential and high-level administrative support to an executive administrative team for a family office. Team provides support for wealth management, philanthropy, and business operations.

Multi-faceted position coordinating across many subject areas and at many different levels. Position is in downtown Birmingham, Michigan.

About the Job :

• Maintain strict confidentiality requirements at all times.
• Take direction from and report to executive assistant team that delegates and supervises various administrative tasks and projects.
• Projects may be related to office operations and possibly include chairman -directed tasks.
• Tasks will include traditional executive support needs as well as administrative housekeeping.
• Handle standard office tasks such as : answer phones, sort and distribute mail daily, accept and organize office deliveries, monitor onsite vendor visits.
• Assist with in-office catering for meetings and small events.
• Serve as back-up for a variety of responsibilities that may encompass both corporate and personal as well as administrative and facilities areas.
• Share after-hours schedule for communications, in-office tasks, or standby coverage for travel requests on select weekends and holidays.
• Assist as needed with research and drafting, preparing, editing, and coordinating correspondence, presentations, or internal documentation.
• May work closely with project assistant and / or facilities team in support of CFO and office space or IT projects.
• May also report to a small team of investment / deal professionals and analysts for ad hoc administrative tasks or special projects.
• May eventually back up administrative colleagues during vacations / illness.
• May liaise with independent contractors for completion of projects.
• Help maintain filing system, both paper and digital.
• Very little travel, if any, required but ability to accommodate when needed.
• In-person presence onsite required for TBD period, with possible WFH day at cadence and frequency per discretion of senior team.

About You :

• Minimum of five years of administrative support experience, preferably 10 years.
• Bachelor’s degree or higher from accredited college / university required.
• Project management experience welcome.
• Experience interacting with high level executives and understanding of interpersonal dynamics for handling various levels of contacts without prologue or notice.
• Sophisticated sense of situation able to read a situation with common sense and sound contextual judgment.
• Curious and interested in knowing the why of how the team makes decisions; not solely focused on the shortest distance from A to B but who also manages time well.
• Detail-oriented with the ability to change gears quickly and seamlessly.
• Resilient with a grace under pressure capacity.
• High level of integrity and discretion, with an ingrained sense of how to prioritize the needs of the team, organization, and principals appropriately;

trust and integrity are key to the culture.

• Intermediate, preferably advanced, Microsoft Office Suite skills.
• Familiarity with Apple equipment is very advantageous.
• The ability to clearly explain and troubleshoot technology issues is highly beneficial.
• Excellent written and verbal communication skills.
• A warm, positive, can-do personality and whatever-it-takes attitude.
• Very organized with a balance of self-confidence and humility.
• Transparency in attitude and communication with ability to ask for help, plus good instincts about when to seek guidance from team.
• Able to identify when stakes are flexible enough to wing it’ or when critical to pause and defer to a senior colleague.
• Adaptability to work effectively with colleagues who have different work styles and collaborative needs.

Excellent salary, benefit package, PTO, beautiful office setting.

Please email resume to ben@harperjobs.com

Ben Schwartz President Harper Associates

Direct : (248) 737-0431 Fax (888) 737-8525

ben@harperjobs.com www.harperjobs.com

Executive and Personal Assistant Placement Specialists

Company Description

Harper Associates specializes in the permanent placement of experienced personnel. Founded in 1968, Harper Associates has built an excellent reputation in the recruitment industry.

Our long-standing history in the industry makes us unique. While we have progressed with the times, we still strive to offer personal attention and dedication to meet our clients’ needs.

Harper Consultants are constantly networking, creating a continuous pool of experienced professionals to choose from.

Harper Associates is an equal employment opportunity employer and recruiter. The Company’s policy is not to discriminate against any applicant or employee based on race, color, sex, religion, national origin, age, disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Harper Associates also prohibits harassment of applicants or employees based on any of these protected categories. It is also Harper Associates’ policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions or recommendations.

Company Description

Harper Associates specializes in the permanent placement of experienced personnel. Founded in 1968, Harper Associates has built an excellent reputation in the recruitment industry.

Our long-standing history in the industry makes us unique. While we have progressed with the times, we still strive to offer personal attention and dedication to meet our clients’ needs.

Harper Consultants are constantly networking, creating a continuous pool of experienced professionals to choose from. r n r nHarper Associates is an equal employment opportunity employer and recruiter.

The Company’s policy is not to discriminate against any applicant or employee based on race, color, sex, religion, national origin, age, disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Harper Associates also prohibits harassment of applicants or employees based on any of these protected categories. It is also Harper Associates’ policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions or recommendations.