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Office Assistant

Office Assistant

SPS Consulting, LLCRockville, MD, US
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Job Title :

  • Secretary Department : Department of Health and Human Services (DHHS) Location : 8630 Fenton Street, Silver Spring, MD, 20910 Schedule : Monday – Friday, 8 : 00 AM – 4 : 30 PM Employment Type : Contract (through SPS Consulting) Job Summary : SPS Consulting is seeking a dedicated and detail-oriented Secretary to support the Department of Health and Human Services (DHHS).
  • This role provides administrative and office support to ensure the efficient operation of the HSS unit.
  • The ideal candidate will have strong organizational skills, excellent communication abilities, and experience handling sensitive client information.

Key Responsibilities :

  • Application Intake & Data Management : Enter application data into the DHHS database and Excel spreadsheets.
  • Review client eligibility and demographics in DHHS databases and Electronic Health Records (EHR).
  • Prepare urgent referrals for supervisor review.
  • Maintain and update client records for MPP services.

    • Administrative Tasks :

  • Answer incoming calls, retrieve voicemails, and return calls, providing program information and referrals.
  • Schedule client appointments as needed.
  • Respond to client and community partner requests via HSS email.
  • Open, sort, prioritize, and distribute incoming mail and faxes.
  • Maintain office supplies, track inventory, and compile supply orders.
  • Assemble and prepare BBH and related program packets for distribution.
  • Perform filing, faxing, photocopying, and other clerical duties.
  • Attend meetings and take meeting minutes.

    • Office Support :

  • Serve as the initial point of contact in the HSS reception area, assisting the public and answering inquiries.
  • Provide administrative support to clinical staff and supervisors.

    • Qualifications & Skills :

  • Prior administrative or clerical experience in a healthcare or government setting preferred.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Strong attention to detail and data entry accuracy.
  • Excellent verbal and written communication skills.
  • Ability to manage multiple tasks and prioritize workload effectively.
  • Customer service-oriented with a professional demeanor.
  • Why Join Us?
  • This is an excellent opportunity to work alongside Montgomery County teams and contribute to essential community services.

    • If you are a motivated professional looking to make an impact, we encourage you to apply!   Powered by JazzHR

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