Senior Executive Assistant

What you'll do...

At H&R Block, your contributions will go far beyond any job description. When you join our team, you'll add to the momentum of a forward-thinking company-one that defined an industry and is now leading its transformation.

We are looking for an experienced Executive Assistant to support our Chief Strategy & Operations Officer and our Chief Financial Services Officer at H&R Block headquarters.

In this role, you'll be a masterful problem-solver and an organizing force given complex calendar management and our fast-paced environment.

Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the H&R Block organization.

This role will represent the office of the CSOO and CFSO and the work our teams do in delivering on our long term strategy Block Horizons.

This will be exemplified by embracing our behaviors specific to our connected culture while showing up as curious, resilient and skilled in problem solving.

Day to day, you'll...

Organize and optimize the time and logistics for the execs supported with a mindset of thinking ahead and anticipating any challenges or needs across the days and weeks ahead.

Specific areas of focus shared below :

Manage all calendar scheduling and meeting requests and organize all logistics for meetings and events.

Assist in the preparation of materials for meetings including obtaining information from various sources, compiling an agenda, assembling meeting documentation, recording meeting minutes and following-up on action items after the meeting.

Assist in the preparation of presentations and briefs for meetings, including the use of all PowerPoint functions.

Prepare, proofread, verify and assemble information for reports and compose correspondence to include handouts and presentation materials for various meetings / conferences.

Maintain confidential / sensitive files.

Coordinate travel arrangements, hotel reservations, meals, and various other aspects for travel.

Prepare and review expense reports including compiling and maintaining supporting documents.

Assist with the tracking, management, and / or compliance documentation for professional affiliations.

Prioritize all incoming / outgoing communications and answer questions where possible related to office operations and established policies and procedures, all while maintaining confidentiality.

Contact key individuals inside and outside the Company to obtain or relay (either verbally or through written communication as appropriate) important information on a variety of issues.

Project manage all logistics for team off-sites and contribute to All Hands and Q&A preparation.

Coordinate and manage logistics and preparation for external speaking engagements.

Build cross-functional relationships with key partners in other departments.

About H&R Block...

H&R Block's purpose is simple : To provide help and inspire confidence in our clients and communities everywhere. We've been true to that purpose since brothers Henry and Richard Bloch founded our company in 1955.

Since then, we've grown to have approximately 12,000 offices throughout the United States and around the world.

We are a people company first and a tax company second. People who join H&R Block say it feels like being part of something bigger.

A place with an amazing and storied history, but with a strong and urgent focus on the future. Maybe it's how determined, forward thinking and innovative we are, or how accessible our leadership is.

We believe it's all those things, and much more.

H&R Block is committed to diversity and inclusion and is proud to be an equal opportunity employer. We consider qualified applicants regardless of race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.

All qualified applicants are welcomed and encouraged to apply.

It would be even better if you also had...

8-10 years of direct calendar management, expense report management and travel logistics for one or more Senior or C-suite executives, with at least one year supporting 2 or more Senior or C-Suite executives.

Associates degree or some college or the equivalent through a combination of education and related work experience.

Experience managing, coaching, training and mentoring other executive assistants.

What you'll bring to the team...

High School Diploma or equivalent.

5-8 years of direct calendar management, expense report management and travel logistics for one or more Senior or C-suite executives, with at least one year supporting 2 or more Senior or C-suite executives.

Proficiency with Microsoft Office Suite and PowerPoint.

Demonstrated organizational and planning abilities; ability to handle multiple tasks and projects, managing details accurately and completely.

Effective oral, written and interpersonal communications skills.

Demonstrated ability to manage and protect confidential information.