Executive Assistant to Chief Executive Officer

Would you like to join a rapidly growing and successful company?

You could be just the right applicant for this job Read all associated information and make sure to apply.

Do you want to be a part of a team where customers say things like :

I am amazed by how innovative this product is!

Headquartered in Clifton, NJ, ClassLink is a leading education technology company serving schools around the world.

ClassLink empowers over 21 million students and staff with instant access to a library of 6,000+ single sign-on apps from in the classroom or at home.

ClassLink Analytics provides essential usage data, so instructors can measure engagement and leaders can make informed purchasing and training decisions.

ClassLink Roster Server and OneSync use automation and open standards to make rostering and provisioning easier, more secure, and less time-consuming.

This is an exciting opportunity to support the CEO and founder of one of the fastest-growing companies in Education Technology.

This role involves handling sensitive information with tact, diplomacy, discretion, and independent judgment. The purpose of this role is to provide comprehensive support to the CEO and enhance their effectiveness in managing the organization.

In addition, the ideal candidate will embrace and embody ClassLink’s values of :

Strive to Grow

Deliver Worthwhile Experiences

Contribute with Heart

Responsibilities :

• Calendar Management : Manage the CEO's schedule, including scheduling meetings, appointments. Coordinate and prioritize appointments and ensure the CEO's calendar is up-to-date.
• Travel Arrangements : Coordinate travel arrangements for the CEO, including booking flights, hotels, and transportation, and updating the calendar with itineraries.
• Meeting Coordination : Schedule meetings and appointments, ensure meeting areas are prepared and meals are provided when appropriate.

Ensure all meeting materials, if any, are delivered to all participants in advance. Prepare meeting agendas / notes Attend meetings with the CEO when requested, take notes, and follow up on action items as needed.

• Communication : Manage correspondence while helping to build and maintain relationships. Screen and prioritize emails, and other correspondence, including outside of business hours.
• Project Coordination : Assist in coordinating RFPs, Interns, special projects, and initiatives as assigned by the CEO.

Track project deadlines, milestones, and deliverables.

Administrative Support : Organize and maintain files, records, and confidential information. Ensure that all documentation / spreadsheets are accurate and up-to-date.

Keep online files organized in office network folders and online drive folders. Conduct research as needed.

Office Management : Manage and maintain our headquarters in Clifton, NJ. This includes keeping our kitchen and supply room stocked, as well as ensuring the office is always presentable for client meetings.

Research and manage contractors for the office as needed. Assist with office design projects as needed.

• Relationship Management : Build and maintain relationships with internal and external stakeholders, including employees, clients, vendors, and partners.
• Confidentiality : Maintain strict confidentiality of sensitive information and handle confidential matters with discretion.
• Event Planning : Holiday party

Requirements :

• 5+ years of executive assistant / administrative assistant experience at the senior executive level
• Experience working in a fast-paced, open office space, highly techy, and collaborative environment.
• Excellent organizational and interpersonal skills
• Strong written and verbal communication skills.
• Strong online research skills and ability to learn new tools quickly
• Creative problem-solving and critical-thinking skills
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and a high level of accuracy.
• Discretion and professionalism when handling sensitive information.
• Ability to work independently and collaboratively in a team environment.
• Flexibility to adapt to changing priorities and deadlines.
• Highly proficient skills in Microsoft Office and Google Suite, (certifications a plus)
• Bachelor's Degree (graduate degree a plus)

It would be great if you have or are pursuing the following :

• PMP certification
• SalesForce or other CRM
• Adobe Illustrator, Adobe Photoshop, Adobe InDesign, and PowerPoint

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