Contract Administrator II or Lead

Description

Contract Administrator II

JOB SUMMARY

Manages contract proposal preparation, contract and supplier negotiation including terms and conditions, administration of major contracts, supplier management and collaboration with internal departments. Manages the contract database and all associated files, including renewals in conformance with appropriate standards, policies, procedures, and applications. Maintains official contract / correspondence files and monitors department performance for conformance to original proposals. Generates contract / change review documentation. Acts as advisor regarding customer specifications and government regulations. Performs other duties of a similar nature as may be required.

ESSENTIAL FUNCTIONS

Contract Bid Process Responsibilities

• Represents the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors.
• Generates requests for qualifications and Requests for Proposals for related professional services.
• Interfaces with the Sewer District departments as necessary to facilitate contract and / or proposal processing and to obtain required approvals etc.
• Organizes, conducts and participates in both formal and informal management reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project.
• Prepares bids, process specifications, progress reports and other information as required. Compiles data for preparing estimates during the contract process.
• Facilitates the communication process during the review states of the proposal document. Attends progress, pre-bid and pre-construction meetings.
• Manages contract renewal review process to ensure no gaps in coverage.
• Assists in the procurement for high-level and / or high-risk projects.

Contract Administration

Contract Oversite Responsibilities

Contract Administrator Lead

JOB SUMMARY

Responsible for managing all aspects of proposals and contract lifecycles. Acts as advisor regarding customer specifications and government regulations. Supervises assigned contract administration staff through the contract management lifecycle. Maintains strong working relationships across the department and staff to ensure contracts and related projects are efficient and effective. Provides contract summaries and ensures contract execution in accordance with company policy. Performs other duties of a similar nature as may be required.

ESSENTIAL FUNCTIONS

MINIMUM JOB REQUIREMENTS

EDUCATION

EXPERIENCE

Candidate must possess three (3) years of progressive contract administration experience in an engineering, maintenance or utility environment, including best practices, vendor selection, contract negotiation, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, renewals and contract language.

OTHER REQUIREMENTS

KNOWLEDGE, SKILLS AND ABILITIES

PHYSICAL AND MENTAL REQUIREMENTS

During the course of performing the essential functions of this position the employee must be able to compile, compare, copy, compute, analyze, synthesize, coordinate, instruct and negotiate. Ability to communicate while exhibiting strong interpersonal skills is required. Physical work will need to be performed, such as standing, sitting, walking, reaching fingering, talking and hearing. Ability to lift up to 10 lbs. on an occasional basis. Position will require visual demands of near acuity, far acuity, depth perception, color vision and accommodation. The position is primarily office work; however, the position requires visiting Sewer District plant sites up to 10% of the typical workday. While working in the field the employee may be exposed to extreme weather, wet and or humid conditions and confined / restricted working environments.

Pay Range : USD, Commensurate with Experience

Contract Administrator II : $65,482 - $81,853

Contract Administrator Lead : $72,700 - $90,875

Our Equal Employment Opportunity Statement

Our Accessibility Statement

Our Education Equivalencies Policy

Our Employee Benefits & Wellness Programs

We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life / work balance.

NEORSD supports the use of hybrid work as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepares the agency to operate during emergencies. This position may be authorized for hybrid work. hybrid eligibility will be discussed during the interview process.

DISCLAIMER : The information outlined in this job description indicates the general nature and type of work performed by employees within this classification. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.