Accounts Payable Specialist
Job Description
Job Description
We are in search of a meticulous Accounts Payable Specialist to become a part of our dynamic team. This role is based in Towson, Maryland, United States, and offers a contract to permanent employment opportunity.
The primary function of this role is to manage and post invoices, process payments, and maintain accurate financial records in order to support our finance department in achieving its goals and objectives.
The ideal candidate will have a deep understanding of accounts payable processes, strong analytical skills, and the ability to manage complex transactions with precision.
As a Senior AP Specialist, you will be responsible for overseeing the day-to-day accounts payable operations, ensuring timely and accurate processing of invoices, and maintaining strong vendor relationships.
You will also play a key role in optimizing AP processes and contributing to the overall financial health of the company.
Key Responsibilities :
- Invoice Management : Oversee the full cycle of accounts payable, including the receipt, verification, coding, and posting of vendor invoices, ensuring compliance with company policies and procedures.
- Payment Processing : Manage the preparation and execution of payment runs, including checks, ACH, wire transfers, and corporate card payments, while ensuring timely and accurate payment to vendors.
- Reconciliation : Perform regular reconciliations of vendor statements, corporate credit card transactions, and AP sub-ledger to the general ledger to ensure accuracy and resolve any discrepancies.
- Vendor Relations : Serve as the primary point of contact for vendor inquiries, resolving payment issues, and maintaining strong relationships with key suppliers.
- Reporting and Analysis : Prepare and analyze AP aging reports, cash flow forecasts, and other financial reports as needed, identifying trends and potential areas for improvement.
Process Improvement : Identify opportunities to streamline and improve AP processes, implementing best practices and automation tools to enhance efficiency and reduce errors.
- Compliance and Audits : Ensure compliance with internal controls, company policies, and regulatory requirements. Assist with internal and external audits, providing necessary documentation and explanations.
- Cross-Functional Collaboration : Work closely with the procurement, finance, and accounting teams to ensure smooth operations and effective communication across departments.
- Minimum of 3 years of experience in an Accounts Payable role
- Proficiency in using Concur for expense management
- Comprehensive knowledge of Accounts Payable (AP) processes and procedures
- Experience in Accrual Accounting
- Familiarity with D365 software for financial and business operations
- Proven skills in Expense Reconciliation to ensure accuracy of financial statements
- Experience in handling Purchase Orders and ensuring their accuracy
- Knowledge of 3 Way Matching process for invoice processing
- Proficiency in Coding Invoices for accurate financial records
- Experience in preparing and maintaining Journal Entries for financial transactions
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