EXECUTIVE ASST TO CEO/ADMINISTRATION SUPERVISOR- FULL TIME

Responsibilities

Come and join the RMC Family!

We have been in the community since 1935. Our mission is to provide comprehensive multi-specialty medical services in the greater Riverside region.

Your passion, inspiration, and talents are invaluable to us and our mission to serve others. Our facility can provide a place for you to thrive and continue your professional development.

Quality Healthcare is our passion, improving lives is our reward. We are working to change lives and transform the delivery of healthcare.

Riverside Medical Clinic is the best place to work, practice medicine, and receive care.

SUMMARY : The Executive Administrative Assistant to the CEO / Administration Support serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

Monitors and administers the CEO's activities ensuring that projects, requests, information, and events are prioritized, organized, and communicated to maximize the CEO's efficiency and effectiveness.

Reporting directly to the CEO, the Executive Administrative Assistant provides executive, administrative, and development support to the CEO and RMCI President, and the Board of Directors.

This position provides supervision to the other administrative support staff as deemed appropriate.

QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOURS : Monday- Friday 8 : 30AM- 5 : 30PM

Qualifications

EDUCATION / EXPERIENCE : Bachelor's degree in a related field or five (5) years related experience required in lieu of a degree.

Two (2) to Five (5) plus years providing administrative support to C-suite executives and the Board of Directors of an Ambulatory Care or Physician practice.

Strong interpersonal skills with the ability to build relationships with staff, senior management, board members, Providers, and other external parties.

Excellent written and oral communication skills with the ability to prepare clear and concise presentations, reports and documentation.

Ability to multitask with excellent organizational skills to prioritize, monitor, and follow up on multiple issues requiring the CEO's attention.

Ability to appropriately maintain confidentiality. Typing 75 WPM required, shorthand preferred. Notary Public preferred.

Excellent computer skills in Word, Excel, PowerPoint, Visio.

CERTIFICATES, LICENSES, AND REGISTRATIONS : None.

ESSENTIAL FUNCTIONS : Essential functions are those tasks, duties and responsibilities that comprise the means of accomplishing

the job's purpose and objectives. Essential functions are critical or fundamental to the performance of the

job. They are the major functions for which the person in the job is held accountable. Note : (other

duties may be assigned, deleted or changed at any time, at the discretion of management, formally, or

informally, either verbally or in writing).

1. Maintain the CEO's calendar by coordinating and scheduling meetings and locations. Monitor

current and future appointments for the purpose of confirming / rescheduling as necessary.

Determine schedule priorities by rescheduling appointments to accommodate priority

meetings and / or declining meeting requests. Perform gatekeeper role for access to CEO to

ensure CEO's schedule is followed and respected.

2. Identify, prioritize, and escalate issues as appropriate for consideration and review by the

CEO. Organize and track various action items, following up as needed to ensure completion

or appropriate updates.

3. Keep the CEO well informed of upcoming commitments and responsibilities and follow up to

ensure that the CEO is briefed and prepared for meetings and events. Prepare supporting

presentations, summaries, reports and other documents to ensure the CEO has pertinent

and up-to-date information.

4. Communicate directly, and on behalf of the President and CEO and other members of senior

management, with Board members, Providers, members, and others, on matters of

importance to the organization. Facilitate communication between the office of the COO and

internal departments. Sponsor trust and support with the office of the CEO and senior

management staff.

5. Organize and support meetings, including Board and Board Committee meetings, including

the preparation and dissemination of agendas, meeting materials, and meeting minutes.

6. Prepare, review and / or edit the CEO's presentations to the Board and / or Board Chairperson

and, upon request, the Chairperson's presentations to the Board.

7. Provide administrative support to CEO by composing clear, accurate an d concise

correspondence, reports and memoranda; coordinating travel arrangements; performing

basic accounting tasks and preparing expense reports; screening, organizing, and routing

mail and other communications; filing, maintaining and archiving documents; managing the

budget for the Office of the CEO; and maintain department supplies inventory.

8. Maintain discretion and confidentiality in discussions and relationships with all Board

Directors and senior management, manage confidential information and protects the

Company by keeping information confidential and secure.

9. Stay abreast of and ensure compliance to the applicable rules and regulations set forth in

bylaws, charters or authority matrices regarding corporate matters, including internal

governance controls and requisite approval for certain Company actions.

10. Provide supervision to the administrative support staff as deemed appropriate. To include

hiring, terminations, evaluations, and training.

11. Other duties as assigned.

This opportunity offers the following :

Challenging and rewarding work environment

Growth and Development Opportunities within UHS and its Subsidiaries

Competitive Compensation

About Universal Health Services

One of the nation's largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc.

UHS) has built an impressive record of achievement and performance. During the year, UHS was again recognized as one of the World's Most Admired Companies by Fortune;

and listed in Forbes ranking of America's Largest Public Companies. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.

S. States, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates.

UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Avoid and Report Recruitment Scams

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries.

During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.

from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement.

We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.