Administrative Assistant, GSO Support Services

General Services Officer (GSO) Support Services Assistant

This position requires an active Secret clearance.

The GSO Support Services Assistant serves in the Bureau of East Asian and Pacific Affairs (EAP) and provides general administrative support including travel, special events, inventory management, and critical office program management.

Compensation & Benefits :

Starting Salary Range for General Services Officer (GSO) Support Services Assistant : $,

Full time benefits include Medical, Dental, Vision, K and other possible benefits as provided. Benefits are subject to change with or without notice.

General Services Officer (GSO) Support Services Assistant Responsibilities Include :

• Serving as the Support Services Assistant in the East Asian and Pacific Affairs (EAP) bureau, this is a high-level general services professional with a high degree of organization, resourcefulness, tact, and customer service / interpersonal skills.
• Provide general GSO and administrative support, supporting EAP’s domestic users.
• Responsible for monthly reviewing, verifying, and tracking of purchase cards and checkbook expense reports - reconciling with budget team and General Services Officer (GSO);

match Purchase Requests (PRs) with bank statements for each transaction; reconcile details such as the amount, the office, day of transaction, items procured and purchase that card was used.

• Create monthly log containing all invoices / receipts from vendors with PRs, quotes, and authorized signatures for each transaction.
• Oversees special events for both EAP Bureau and the Department; including events with senior White House officials, members of the interagency, and foreign dignitaries.
• Manages the Parking Pass Program and Art Bank Program for the entirety of the EAP Bureau. Exercises discretion with approval process to ensure that requests are made and processed in a timely manner.
• Responsible for managing the bureau’s passport / visa courier service program. Responsible for independently coordinating with local embassies and preparing and reviewing visa documentation for approval, including for senior Bureau officials.
• E- Travel voucher and travel authorization approver for all EAP employees. Approves or rejects requests using expertise, discretion, and in depth programmatic knowledge.
• SharePoint Site manager / trainer - edit / update and track incoming requests; create and update PowerPoint guide for the SharePoint site;

conduct group and / or individual training of new personnel on usage. Create weekly GSO report from SharePoint and distribute to the GSO team for follow-up action and completion.

• Create standard operating procedures related to office administration.
• Support office furniture moves to include ordering of new furniture and ergonomic requests. Responsible for independently coordinating with HR professionals to ensure offices meet compliance requirements;

develops solutions to any and all issues.

• Serves as principal escort for executive members, foreign dignitaries, and the interagency. Responsible for independently safeguarding sensitive and classified information within the office during external visitations.
• Responsible for ordering of expendable supplies from mandatory sources and verifies offices and Bureaus are compliant with Federal and Department of State acquisition guidelines.
• Manages the Duty Officer Program; including assigning responsibilities and dates to appropriate duty team. Serves as coordinator between country desks, subject matter experts, and duty officer to ensure all relevant stakeholders are engaged and prepared.
• Supports other duties as assigned by Lead Support Services Specialist while independently managing own workload expectations.
• Performs other job-related duties as assigned

General Services Officer (GSO) Support Services Assistant Experience, Education, Skills, Abilities requested :

• High school diploma or GED; bachelor’s degree preferred.
• to years of administrative support experience.
• At least year of experience directly related to the duties including but not limited to managing admin, events, finances, travel, and logistics for EAP Bureau, ensuring compliance and smooth operations.
• Ability to manage multiple tasks, coordinate activities and work well in a multi-cultural team environment.
• Strong organizational, communication, and interpersonal skills.
• Ability to work independently to assess priorities and manage daily coordination of details.
• Ability to respond to challenges quickly with appropriate discretion and comfortable with ambiguous situations requiring independent decision making and execution.
• Experience and proficiency in Department of State software and systems preferred but not required.
• Basic computer skills (Microsoft Office suite).
• Must pass pre-employment qualifications of Cherokee Federal
• This position requires an active Secret clearance

Company Information :

Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses.

As a trusted partner for more than federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart.

To learn more about CNSS , visit

CherokeeFederal LI-SB

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Keywords :

• General Services Officer
• Support Services Assistant
• Administrative Support
• Event Management
• Travel Coordination
Similar Job Titles :
• E- Travel
• E- Travel
• SharePoint
• Event Planning Assistant
• PowerPoint
• Travel and Logistics Coordinator

Legal Disclaimer : Cherokee Federal is an equal opportunity employer. Please visit for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.