Clinic Assistant

Classified Staff

Description

Position Details

University of Colorado Denver

Class Title (Required by Rule ) : Administrative Assistant III

Wo r king Title (Required by Rule) : Clinic Assistant

Working Location (Required by Rule) : CU Denver North Classroom Building, Denver, CO 80204

FTE : Part Time .75 (75%) FTE Hybrid

Salary Range : $3,115.50 - $3,396.75, monthly, prorated for .75 FTE

Position # 00699539 - Requisition # 35042

Join the University of Colorado Denver

About the University of Colorado - Denver

The University of Colorado Denver is the state's premier public urban research university and equity-serving institution.

Globally connected and locally invested, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career.

Across seven schools and colleges in the heart of downtown Denver, our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research, and creative work.

As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million.

For more information, visit ucdenver.edu .

Type of Announcement (Required by Rule)

Open Competitive : This position is open only to Colorado state residents.

Method of Appointment (Required by Rule)

Appointment to the vacancy or vacancies represented by this announcement is expected to be

from the eligible list created. However, at the discretion of the appointing authority, the

position(s) may be filled by another method of appointment for a valid articulated business

reason.

Job Description (Required by Rule)

Applications are accepted electronically ONLY at www.cu.edu / cu-careers

The Psychology Clinic (PC) is a training clinic for the Ph.D. Program in Clinical Health Psychology. It serves the Denver community and the Auraria Campus community and is operated by the Department of Psychology and the College of Liberal Arts and Sciences (CLAS).

The Clinic Assistant will provide office management and administrative services within the PC.

Clinic Assistant

What you will do : Administration - 35%

Administration - 35%

The position will make independent decisions to resolve scheduling issues or conflicts with patients, student and supervisory teams.

To meet the needs of the team supervisor and the PC Director, position will decide how and when to run reports.

Will troubleshoot issues and create solutions by looking up policies and procedures and responding.

The position will communicate information about the clinic, required training, and policy updates to graduate students and faculty.

Position will maintain required records on patients and students in compliance with HIPAA, FERPA, and Colorado state law where applicable.

Training and Supervision - 30%

The position will direct the general training of graduate assistants in the administration of the clinic.

The position will supervise the administrative work of the graduate assistants and individually instruct and correct them on the preferred ways of attending to clinic business.

Position will decide, assign and supervise tasks for graduate assistants in the clinic.

Position will respond to crisis situations by following the guidance of the PC Director or other clinical staff and by making decisions that fit the immediacy of the situation.

Patient and Clinic Services - 20%

This position will direct and oversee the clinic schedule and graduate assistants' shifts.

Position will determine how and when to alter administration policies to maintain client confidentiality.

Position will prioritize tasks in a way that ensures high quality service to patients.

Equipment, Supplies and Purchasing - 15%

The position will decide when and how regular supply and inventory purchases are made.

Position will determine the specifications for computer and office equipment to be purchased.

Position will troubleshoot problems with office equipment and contact the appropriate technicians to resolve them.

The position will oversee changes to the physical plant by getting input from the Director and working with relevant technicians and staff.

Qualifications you already possess (Minimum and Special Qualifications) (Required by Rule)

The minimum qualifications reflect the required age, education, experience, licensure and

certification that applicants for the announced position must possess in order to advance in

the selection process. Per Colorado Revised Statute (C.R.S.) 24-50-112.5 (1) (a), minimum

qualifications are set by DHR on behalf of the State Personnel Director; the Rules allow them

to be modified under certain circumstances.

The nature of the required education and experience must be specified, which

should be done in language that is understandable to applicants and also facilitates objective

application screening by human resources specialists. For example, "work experience

commensurate with job duties listed above" is an ambiguous statement; whereas,

experience providing skilled nursing care to hospitalized patients" allows applicants and

human resources specialists to easily discern qualifying experience. This latter, more

descriptive language is required when experience is defined on job announcements.

Special qualifications, if applicable, are unique job qualifications in addition to the minimum

qualifications that are deemed necessary for a specific position. These may include any

required education or experience and any licensure or certification requirements. For example, a human resources specialist position within the classified system may require Personnel Services Program certification in selection, job evaluation and / or personal services contracts in addition to the appropriate minimum qualifications published by DHR.

Three (3) years of relevant experience in an occupation related to the work assigned to this position; OR,

A combination of related education and / or relevant experience in an occupation related to the work assigned equal to three (3) years

Substitutions (Required by Rule)

Listing the substitutions ensures that applicants with qualifying work experience are not

barred from competing solely because they do not possess the required education except

where such education is a prerequisite for a profession or is required by law, as required per

C.R.S. 24-50-112.5 (3)(a). Departments should specify the nature of experience that

substitutes for education when educational qualifications of a position are not required by

law or accreditation standards.

Preferred Qualification to possess (Preferred Qualifications) (Required by Rule)

Administrative experience working in mental health care / medical or human services settings is highly desirable.

Knowledge, Skills, and Abilities

Organizational skills and abilities are necessary for all the work performed in the clinic.

The Clinic Assistant needs to work independently to manage and balance multiple tasks daily as well as manage long-term projects.

The Clinic Assistant must have good decision-making skills as well as the ability to carry out orders under crisis conditions.

This position requires someone with excellent skills in working with people, particularly patients and student therapists.

Computer knowledge, skills, and abilities are necessary, including working knowledge of Microsoft Outlook, Word ,and Excel, at a minimum.

Knowledge of Titanium, or other electronic medical record software programs, is highly desirable and will be essential to function in the position.

Conditions of Employment (Required by Rule)

This position is part-time employment at 75% FTE.

This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences.

Working from the office is encouraged when working on tasks that require a high degree of collaboration.

As of 7 / 1 / 2023, The University of Colorado recommends employees be fully vaccinated from the COVID-19 but is not required.

COVID recommendations and information can be found at : https : / / www.ucdenver.edu / coronavirus.

Compensation and Benefits (Required by Rule)

The salary range ( or hiring range ) for this position has been established at $3,115.50 - $3,396.75, monthly.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is non-exempt and is for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits : https : / / www.cu.edu / employee-services / benefits

Total Compensation Calculator : http : / / www.cu.edu / node / 153125

Closing Date (Required by Rule)

This application closes on Oct 18, 2024, 11 : 59 : 00 PM. Those who do not apply by this date may or may not be considered.

Required Application Materials (Required by Rule) :

Applications will be reviewed to determine if you meet the minimum qualification for

the position. If it is determined that you meet the minimum qualifications, your

application will also be used as part of the comparative analysis process to identify a

top group for further consideration. Be sure your application specifically addresses

the requirements listed in the minimum qualifications. Address your specialized

experience, work products, and accomplishments as they relate to the position duties

and minimum and preferred qualifications. Attach additional pages if necessary to

fully explain your experience and accomplishments.

To apply, please visit : http : / / www.cu.edu / cu-careers and attach :

A cover letter which specifically addresses the job requirements and outlines qualifications

A current CV / resume

List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to Carri Boothe, [email protected].

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment.

All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment / employment.

Diversity and Equity

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process.

To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] .

The University of Colorado Denver is committed to recruiting, retaining, and promoting diverse faculty and staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding.

We encourage applications from Black, Indigenous, and people of color, women, persons with disabilities, persons within the LGBTQ+ community, and veterans.

The University of Colorado is committed to diversity and equity in education and employment.

Appeal Rights (Required by Rule)

Refer to Chapters 4 and 8 of the State Personnel Board (SPB) Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process.

The SPB Rules and Personnel Director's Administrative Procedures and a standard appeal form are available at www.colorado.

gov / spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of notice or knowledge of the action : Colorado State Personnel Board, 1525 Sherman Street, 4th Floor, Denver, CO 80203, or fax it to 303-866-5038 and provide a copy to the Respondent.

The 10-day deadline and these appeal procedures also apply to all charges of discrimination.

Special Instructions to Applicants : Classified Staff positions have specific application requirements : Submit all required documents indicated in this posting.

Include a current email address as communication is electronic-based. Failure to complete a timely application may result in the rejection of your application.

Applications MUST be completed in their entirety, including job title, duties, months and years employed, and hours per week worked as minimum experience is calculated on a 40 hour / week basis.

Address qualifications, competencies and preferred qualifications in your application, as these along with previous work experience will be used to assess competencies.

Answers will be verified against your application and may be checked with references. False information could lead to your removal from the hiring process.

Click here to view Veteran and other General Information regarding Classified Staff positions. Required Application Materials (Required by Rule) : Applications will be reviewed to determine if you meet the minimum qualification for the position.

If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.

Be sure your application specifically addresses the requirements listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties and minimum and preferred qualifications.

Attach additional pages if necessary to fully explain your experience and accomplishments.To apply, please visit : http : / / www.

cu.edu / cu-careers and attach : A cover letter which specifically addresses the job requirements and outlines qualificationsA current CV / resumeList of three references (we will notify you prior to contacting both on and off-list references) Application Materials Required : Cover Letter, Resume / CV, List of References Application Materials Instructions : Closing Date (Required by Rule)This application closes on Oct 18, 2024, 11 : 59 : 00 PM.

Those who do not apply by this date may or may not be considered. Questions should be directed to Carri Boothe, [email protected].

Job Category

Administrative Support and Related

Primary Location

Denver

Department : U0001 Anschutz Med Campus or Denver - 30110 - CLAS-Psychology

Schedule

Part-time

Posting Date

Oct 4, 2024

Unposting Date

Oct 19, 2024, 12 : 59 : 00 AM

Posting Contact Name : Carri Boothe

Posting Contact Email : [email protected]

Position Number : 00699539