Practice Manager Facility: Beth Israel Lahey Health Primary Care Danvers, MA 08/08/2024

Job Type : Regular

Time Type : Full time

Work Shift : Day (United States of America)

FLSA Status : Exempt

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Position Summary : Under the general direction of the Director of Site Operations or the Practice Manager, is responsible for the day-to-day managerial and operational responsibilities of running a primary care site of multiple health care providers.

Job Description :

Essential Duties & Responsibilities

Interviews and makes final selection of applicants for employment. Reviews work schedules for staff. Makes decisions about job performance ratings.

Selects colleagues for transfer, promotion, and special training to ensure most effective utilization of individual skills and staff development.

Supervises work performance of the staff to ensure adherence to established standards. Reviews work performance and makes decisions for pay increases, promotions, transfers and other human resource actions.

Trains new staff in department policies and procedures. Orients colleagues that are new to area or new to the performance of specific tasks.

Establishes work schedules and assigns staff to specified areas of the department. Counsels, disciplines and recommends discharge as necessary.

Determines if retraining is necessary.

Implement and insure application of organizational and site policies and procedures. Monitors compliance to insure maximum enhancement of the revenue cycle process.

Identifies continuous quality improvement opportunities within the site. Implements and monitors changes for updates as necessary.

Communicate with DSO or Practice Manager on a regular basis to evaluate site operations. Develop, establish and improve site-specific systems, procedures and policies to improve overall site efficiency.

Act as a liaison between support staff and providers. Participate in the preparation of the annual budget and maintain expense controls adhering to budgetary guidelines.

Monitor and insure adherence to safety protocol and OSHA compliance. Respond to patient complaints and handle difficult patients.

Monitors and addresses staffing issues to insure appropriate coverage to support patient flow. Develop and monitor provider weekly schedules, on-call schedules updating IDX Master Scheduling System as necessary.

Oversees all computer operations for the site. Acts as liaison to all departments as necessary to insure appropriate access and use of systems and software necessary to run the Site.

IDX, Misys, aChart, Scan, Medaptus, Sunquest Supports front office staff and provides coverage as needed in administrative or clinical areas (as defined by established policy and protocol) provides back-up coverage during staff shortages, during crisis situations and for evaluation.

Conduct regular meetings with medical staff and support staff to insure consistent and timely flow of communication. Maintain responsibility for petty cash;

reconcile petty cash fund. Calculate weekly time cards. Coordinates maintenance, repair and cleaning of the Site. Monitors professional physical appearance of building and office space.

Coordinate facility construction, remodeling, redecorating or moves in conjunction with the DSO or Practice Manager. Control supply ordering / receiving and inventory for office.

Including clerical, medical, furniture and equipment needs within specified Responsible for first level credentialing for providers (.

updating licensures, MSO information . Incorporates Lahey Clinic Guiding Principles , Mission Statement and Goals into daily activities.

Complies with all Lahey Clinic Policies. Complies with behavioral expectations of the department and Lahey Clinic. Maintains courteous and effective interactions with colleagues and patients.

Demonstrates an understanding of the job description, performance expectations, and competency assessment. Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to Customer Service standards.

Participates in departmental and / or interdepartmental quality improvement activities. Participates in and successfully completes Mandatory Education.

Performs all other duties as needed or directed to meet the needs of the department.

Minimum Qualifications :

Education : Bachelor’s degree in health care, business management or related discipline or equivalent education and experience.

Licensure, Certification, Registration : Site Managers who are also licensed nurses in the State of Massachusetts (Registered Nurse or Licensed Practical Nurse) must also maintain BLS certification through American Heart Association.

Skills, Knowledge & Abilities : Demonstrated management and / or supervisory skills, strong approach and commitment to cost containment and exceptional written and verbal communication skills.

Must be a self-starter, able to work with minimal supervision and direction.

Experience : Minimum 3 years progressively responsible management / supervisory experience in a medical office setting.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities.

Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment.

about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives.

Your skill and compassion can make us even stronger.

Equal Opportunity Employer / Veterans / Disabled