9772 - Fiscal Program Specialist - Dept of Children, Youth and their Families

Company Description

Application Opening : June 5, 2024

Filing Deadline : June 26, 2024

Note : (The filing deadline may be extended if there are not enough qualified applicants).

The San Francisco Department of Children, Youth and Their Families (DCYF) brings together City government, schools, and community-based organizations (CBOs) to help our city’s children and youth, birth to age 24, and their families lead lives full of opportunity and happiness.

We strive to make San Francisco a great place to grow up, and this requires resources, community engagement, collaboration, coordination, and creativity.

Through our work we help children and youth to be healthy; succeed in school and prepare for the future; engage in positive activities when school is out;

contribute to the growth, development and vitality of San Francisco and live in safe and supported communities.

DCYF supports children and youth in every one of San Francisco's neighborhoods and districts with strategic funding to community-based organizations.

The primary areas of DCYF funding are Early Care and Education; Out of School Time; Educational Supports; Enrichment, Leadership and Skill Building;

Justice Services; Youth Workforce Development; Emotional Well-Being and Family Empowerment. Our investments are equitable and holistic, offering avenues to enhance learning, while simultaneously creating healthy family and community environments to support individual growth.

Please visit our website at for more information.

Job Description

Under the general supervision of the Funding Team Managers, this position serves as a Fiscal Program Specialist in the Department of Children, Youth and Their Families (DCYF).

The Fiscal Program Specialist performs duties requiring independent judgment on the tasks of developing and managing a small portfolio of grant agreements and monitoring assigned grants for fiscal and program compliance with funding requirements in the Service Areas of Out of School Time (OST), Educational Supports, Justice Services, Enrichment, Leadership and Skill Building (ELS), Youth Workforce Development (YWD), and other child and youth support services.

The Fiscal Program Specialist also supports the department’s planning activities mandated by Proposition C, the Children and Families First Initiative.

Essential Job Duties and Responsibilities :

The position will perform the following essential functions :

Act as primary point of contact for a small number of grantees to assist them with work plan development, invoicing, contracting and compliance.

Work with grantees to negotiate annual work plans to ensure that programs and services are in alignment with DCYF’s policy for grant expectations and budgets.

Conduct fiscal monitoring visits that include reviewing of grantee invoices, analysis of financial statements and grantee leadership interviews.

File written reports detailing findings of fiscal and administrative health. Provide light technical assistance and troubleshooting.

Coordinate with Technical Assistance and Capacity Building team to develop technical assistance plans.

• Participate in strategy development and refinement processes by providing relevant information gathered from grantees and the community that can be used to develop new and refine existing funding strategies and Request for Proposals (RFP).
• Participate in RFP decision-making process by reading and scoring proposals, discussing potential funding decisions, and providing critical information about program and agency capacity, performance, and experience.

Assist in assessing grantee performance, review evaluation results, research best practices, facilitate stakeholder discussions and other data gathering activities as needed.

Provide input at meetings with CBO’s, other City departments and private agencies to support the implementation of programs and projects, represent the department at assigned community events and develop strong working relationships with contracting agencies.

Qualifications

1. Possession of a baccalaureate degree from an accredited college or university AND two (2) years of administrative / professional experience in community development, housing and / or housing development, workforce development, finance, education, social work, children / youth work, criminal justice, or elections related work; OR

2. Possession of a baccalaureate degree from an accredited college or university with a major in one of the following fields : public or business administration, urban planning, government, social work, education, finance, or criminal justice AND one (1) year of administrative / professional experience in community development, housing and / or housing development, workforce development, finance, education, social work, children / youth work, criminal justice or elections related work; OR

3. Possession of a master’s degree from an accredited college or university in public policy, planning, social work, public administration, finance, education, criminal justice, or business administration; OR

4.Possession of a or Juris Doctor degree from an accredited college or university.

SUBSTITUTION :

Verifiable administrative / professional experience involving community development, housing and / or housing development, workforce development, finance, education, social work, children / youth work, child studies, or criminal justice may substitute for the educational requirement in Minimum Qualification #1 on a year-for-year basis.

Special Conditions :

Candidates must possess the two (2) special conditions listed below. This experience can be gained concurrently.

1. One year (12 months) of professional experience performing fiscal or programmatic assessment of children and youth programs.

• 2. Six months (6 months) of experience in grant and fiscal monitoring experience within the last 4 years. This verifiable professional experience must be in conducting analysis and coordinating activities related to the management of grants fiscal analysis and fiscal monitoring;
• analyzing and monitoring compliance with funding, legal, service and other requirements; monitoring detailed and complex grants that focuses on supporting and assessing programs, budget analysis, ensuring expenditures remain within the budget, and preparing financial / statistical reports for management;

providing technical assistance and oversight to recipients of grants awarded by the department / agency.

Desirable Qualifications

These desirable qualifications may be used to identify job finalists at the end of the selection process :

• Strong ability to work with, communicate with and relate with an array of stakeholders from youth to service providers to parents to elected officials to administrators.
• Comprehensive knowledge of youth development, principles, and practices; and youth organizations throughout San Francisco.
• Experience interacting effectively with San Francisco's diverse communities.
• Excellent writing and communication skills.
• Professional experience working with programs that promote positive youth development outcomes including afterschool programs, workforce development programs, health, and well-being;

nutrition education and development; violence prevention and intervention programs, teen leadership and empowerment programs, transitional age youth services, and behavior health services.

Knowledge of effective practices in nonprofit management and strong understanding of community-based organizations

Additional Information

Compensation : $94,198 - $114,556

Recruitment ID : PBT-9772-148222

Verification : Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at

Note : Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training, and other information substantiating how you meet the minimum qualifications must be included in your application by the filing deadline.

Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Questions : Please e-mail Victor Vallejo, Human Resources Analyst at if you have questions about the application process.

Selection Procedures :

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following :

Minimum Qualification Supplemental Questionnaire (MQSQ) : (Weight : Qualifying) This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position.

The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire Evaluation :

Candidates who meet the Minimum Qualifications will be emailed a Supplemental Questionnaire with essay questions. The questionnaire is designed to measure the knowledge, skills, and abilities required for this 9772 position at DCYF.

All candidates' responses to the Supplemental Questionnaire are subject to verification. All relevant experience, education and / or training must be included in the responses to be reviewed in the rating process.

Candidates must complete the Supplemental Questionnaire and it must be submitted by the provided deadline. Once submitted, applicant responses on the Supplemental Questionnaire cannot be changed.

A passing score on the Supplemental Questionnaire Evaluation must be achieved to be placed / ranked on the Score Report / Eligible List.

Candidates will be placed on the Score Report / Eligible List in rank order according to their final score.

Certification

The certification rule for the eligible list resulting from this examination will be the Rule of Ten Scores.

Eligible List / Score Report :

Once you pass the exam, you will be placed onto an eligible list and given a score and a rank. For more information, visit

The duration of the eligible list resulting from this examination process will be 12 months and may be extended with the approval of the Human Resources Director.

Terms of Announcement and Appeal Rights :

This is a Position Based Test (PBT) administered in accordance with Civil Service Rule 111A.

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.

Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at . The terms of this announcement may be appealed under Civil Service Rule The standard for the review of such appeals is abuse of discretion’ or no rational basis’ for establishing the position description, the minimum qualifications and / or the certification rule.

Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.

Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit and begin the application process.

Select the I’m Interested button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up to date.

Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses and will receive a confirmation email that their online application has been received in response to every announcement for which they file.

Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Having trouble?

If you are having trouble with the application, please visit SmartRecruiters FAQs or email . SmartRecruiters recommends using Google Chrome or Microsoft Edge web browser to submit your application.

Please note : all your information will be kept confidential according to EEO guidelines .

Additional Information Regarding Employment with the City and County of San Francisco :

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV / AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.