Construction Administrative Assistant

Job Details

Description

CEC is one of the top specialty subcontractors in the country and as a quickly growing company, we are always looking for passionate, talented, and creative people to join our team’s roster.

If you are looking for a challenge that will lead you to the next level of your career, you have found the right place.

Position Summary

This Position works under indirect supervision and provides administrative and clerical support to Special Projects Operations.

The Construction Administrative Assistant deals directly with a diverse group of important external contacts and visitors as well and internal contacts at all levels of the organization.

Independent judgement and professionalism is required to plan, prioritize and organize a diversified workload.

Essential Duties and Responsibilities

• Responsible for assisting managers in tracking multiple projects.
• Perform administrative and clerical tasks.
• Maintain data for making transfers of personnel.
• Filing project documents, creating and maintaining project schedules.
• Arranging travel and scheduling meetings, meeting minutes.
• Process RFI (Request for Information) from contractor and submits to PM.
• Process change orders on request.
• Establish and maintain project logs of RFIs, change order requests, submittals and trasmittals, submits and reviews timecards and expenses.
• Receive and organize all documents for Assistant General Superintendent.
• Answer phone and return phone calls.
• Collaborate with management concerning current manpower regarding who is available and what resources are available.

Other Duties and Responsibilities

Perform other related duties as assigned to ensure efficient and effective processes and smooth operation of department.

Education and Experience

• Education- High school diploma required with 1-4 years administrative experience
• Recent college graduate with interest in construction work or pursuing college degree in engineering or construction a plus.
• Technologies- Understanding and proficiency with Microsoft Office Products, with excellent Excel skills
• Previous experience and understanding of commercial construction industry

Required Skills, Knowledge, and Abilities

• Detail oriented and strong organizational skills required.
• Excellent problem-solving skills and capacity to identify and resolve problems in a timely manner
• Strong written, and verbal communication skills
• Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive material
• High attention to detail, accuracy, and thoroughness
• Mature and self-directed
• Demonstrated ability to perform customer service with positive results
• Work independently as well as in a collaborative environment
• Customer service oriented
• Planning, calendaring and organizing
• Attention to detail and accuracy
• Flexibility and adaptability
• Knowledge of operation of standard office equipment
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Must be able to pass drug and background check

Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

May work inside or outside, with varying environmental conditions such as fluorescent lighting and air conditioning. This role also uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Possible exposure to hot and cold temperatures, weather elements, dust, restricted or confined spaces, and slippery or uneven surfaces;

works on ladders, scaffolds, aerial lifts, catwalks, in ditches and excavations; works in and around single and multi-story buildings with all exposures typical of a construction site, including portable sanitary facilities.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires travel by vehicle, the ability to work and walk at construction sites, during all stages, in all types of weather conditions.

Must be able to perform all activities requiring use of arms and legs, including standing, walking, typing, carrying, bending, climbing ladders / scaolding, lifting, balancing, stooping.

Must be able to speak and hear detailed information through oral communication. Must be able to write and talk. Must be able to see clearly and recognize small details.

Must be able to concentrate for extended periods of me. Must be able to use portable sanitary facilities.

CEC Companies is an Equal Opportunity Employer committed to diversity in our workforce. It is our policy to attract and retain the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, age, disability, status as a military veteran, or any other status protected under federal, state, or local law.

Diverse candidates are encouraged to apply.