Payroll & Benefits Coordinator

Job Description

Job Description

Description :

The Payroll & Benefits Coordinator supports the mission of the YMCA of Southwest Florida by ensuring accurate and timely payroll processing and benefits administration for all staff across the Association. This position plays a key role in maintaining employee trust and financial integrity by providing exceptional service, upholding confidentiality, and ensuring compliance with all applicable laws and organizational policies. The coordinator works collaboratively with HR and Finance team members to ensure smooth operations and data integrity across systems.

As a valuable member of the HR Team, this role contributes to creating a positive and efficient employee experience that supports our mission of strengthening the community through youth development, healthy living, and social responsibility.

Requirements :

Payroll Coordination :

• Manage the bi-weekly payroll process for all Association locations, ensuring accuracy and compliance with established timelines.
• Review time and attendance records, verify calculations, and follow up with supervisors to resolve discrepancies.
• Review daily workflow tasks as assigned and submit for processing.
• Maintain payroll records and ensure correct calculation of wages, overtime, and deductions.
• Ensure proper job cost allocations and general ledger mapping for payroll and benefit reconciliation.
• Review payroll documentation for accuracy through audit reports and make any necessary adjustments.
• Verify recording and processing of payroll tax deposits, workers’ compensation, and unemployment taxes.
• Prepare payroll reports for additional review and approval prior to the reconciliation of payroll data for submission to the CFO.
• Coordinate the issue or reissue checks and direct deposits as needed for payroll errors or adjustments.
• Prepare and upload bi-weekly payroll journal entries into the general ledger and reconcile to ensure accuracy.
• Provide payroll and labor reports and analyses to the Finance department and authorized supervisors as requested.
• Verify the correct processing of deductions for taxes, benefits, and other withholdings.
• Collaborate with supervisor to ensure accurate payroll data entry for new hires, terminations, transfers, and pay rate changes.
• Serve as the primary contact for payroll-related questions, providing support and guidance to staff and supervisors.
• Partner with HR and Finance to identify and implement process improvements for payroll and benefits systems.
• Train supervisors on payroll procedures, ensuring compliance with policies and deadlines.
• Manage all year-end payroll processes, including W-2 preview and audit, to ensure accuracy prior to year-end deadlines.
• Process monthly reports and check requests for workers’ compensation insurance and voluntary withholdings.

Benefits Coordination :

Qualifications

Work Environment & Physical Demands