Administrative Assistant

Location : Barberton, Ohio

Job Title : Administrative Assistant

Status : Full-time

Annual Salary Range : $40,332 - $71,134

Salary commensurate with education and experience.

Job Summary

As an Administrative Assistant at BPMI, you will perform clerical and administrative duties to support the manager of a technical or administrative department and / or a group of professional or administrative personnel.

Essential Duties :

• Initiate and prepare a variety of standardized written and electronic communications such as correspondence, presentations, reports, etc.
• Screen telephone calls and visitors; resolves routine and some complex inquires.
• Schedule and maintain calendar of appointments, vehicle administration, meetings and travel itineraries and coordinate related arrangements.
• Prepare, maintain, and track a variety of sensitive data.
• Administer occasionally complex and non-routine programs, projects, and / or processes specific to the group served. Develop reports and respond to requests for information as assigned.
• Serve as administrative liaison with others within and outside the Company regarding a variety of administrative issues.

Develop relationships with peers and manager to ensure unit goals are met. Promote and maintain effective communications throughout the Company on administrative matters.

Schedule meetings; prepare agenda and presentations, make room reservations, organize the provision of necessary equipment for the meeting and / or refreshments, if needed.

Process requests for entry of visitors, and escort non-cleared personnel, if needed.

• Utilize skills and knowledge of organizational processes and procedures to develop and implement creative solutions to fairly complex administrative problems.
• Develop administrative processes in support of company needs. Identify and implement changes in administrative activities that improve group performance.
• Ensure office equipment is maintained, initiate troubleshooting efforts, ensure the necessary equipment is available for the end user.
• Perform clerical duties which may include filing, distribution of mail / email, document scanning, etc.
• Maintain department / Company websites (i.e., SharePoint sites) to ensure the flow of information.
• The essential duties identified are representative but are not intended to be an exhaustive or inclusive list of all the responsibilities of the position.

What You Can Expect :

• A culture that values people through recognition of accomplishments, work-life balance, and a sense of community.
• A diverse group of talented individuals working toward the common goal of supporting the United States Navy in their pursuit of national security.
• Competitive and attractive pay and benefits with a stable organization.
• Opportunities to participate in BPMI sponsored committees and clubs, each with their own mission and purpose.
• Career advancement and professional development programs.

Minimum Job Requirements :

• High school diploma or equivalent.
• Minimum of four (4) years of relevant administrative experience.
• Requires a security clearance; however, all qualified candidates will be considered regardless of their current clearance status.

The ability to obtain and maintain a Department of Energy security clearance is required.

Preferred Job Requirements :

• Associates Degree in Office Administration, Business Management, or Administrative Information Technology preferred with consideration given for equivalent certificate program.
• Demonstrated adaptability, flexibility, and the willingness to assume new tasks, and / or learn new skills.
• Team-oriented; motivated and willing to assist others; good interpersonal skills.
• Oral communication skills including proper telephone etiquette.
• Working knowledge of personal computer and peripheral devices (e.g., printers, scanners, etc.).
• Knowledge and ability to use Windows and Microsoft Office software packages (e.g., Word, Access, Excel, PowerPoint, and Outlook) and administrative diagramming / charting packages (e.g., Visio).
• Ability to create and maintain websites.
• Knowledge of grammar, writing, documenting, and formatting letters and reports.
• Ability to follow oral and written instructions and direction.
• Must demonstrate proficient keyboarding skills.

Why BPMI?

Bechtel Plant Machinery, Inc. (BPMI) is a project engineering organization supporting the Naval Nuclear Propulsion Program.

BPMI provides design, manufacturing, and supply chain management of the fabrication, testing, delivery, installation, and field support of nuclear power plant components installed in submarines and aircraft carriers.

In addition, BPMI provides upgraded replacement components in support of refueling and overhaul activities, and aids in the ultimate storage and disposition of spent naval fuel.

BPMI also delivers information technology and operational solutions to the Nuclear Navy, enabling them to fulfill their critical mission.

BPMI is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement drug screening and background investigation.

As an employee, you will be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter.

U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.

BPMI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, sexual orientation, gender identity, age, religion, national origin, ancestry, genetic information, disability, or veteran status.