Administrative Assistant - SYEP

Job Description

Job Description

Description :

JOB TITLE : Administrative Assistant

DEPARTMENT : Summer Youth Employment Program

PURPOSE OF THE POSITION : To provide administrative support critical to the successful rollout of SYEP.

REPORTS TO : Program Director

SUPERVISES : N / A

I. SPECIFIC RESPONSIBILITIES include, but are not limited to :

• Recruit and enroll youth and young adult participants
• Review participant intake documents to verify information
• Verify file accuracy
• Enter payroll information into the online SYEP database
• Distribute SYEP Metrocards and debit cards
• Monitor worksites to ensure safe and productive work environments
• Complete written reports of worksite visits
• Perform general office duties : answer multi-line phone, check voicemails, file documents, etc., as necessary

II. QUALIFICATIONS

• Education / Degree minimum requirement : High School or Equivalency Diploma
• Years of Experience : At least one year of office-related experience required
• Demonstrate strong data entry skills
• Strong written and verbal communication skills
• Detail-oriented, highly organized, and dependable
• Fast typing skills; Knowledge of touch-typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office : Word, Excel, etc.)
• Good command of English both oral and written
• Great customer service skills
• Bilingual : English / Mandarin / Cantonese or English / Spanish, preferred

III. RELATIONSHIP WITH OTHERS

• Build and maintain close, daily interactions with participants, co-workers, and supervisors
• Effectively communicate with teenagers, parents, and outside agency staff
• Forge a mutually respectful partnership with the people served and their families
• Maintain contact as needed with participant’s families, school personnel, and external community groups to co-exist in the same space
• Have a strong sensitivity to cultural differences present among staff and clients within our organization
• Possess a strong belief in people’s ability to grow and change

IV. WORKING CONDITIONS

• Actively engage and interact with teens, parents, coworkers, and outside agency staff
• Fast-paced, high-energy environment
• Work primarily in an office setting
• Considerable time is spent at a desk using a computer
• Travel to worksites in various weather conditions

V. SCOPE OF RESPONSIBILITY

The Administrative Assistant focuses on completing essential administrative tasks to support the management of the organization and program.

Temporary Full-Time Position from March 2024 to the End of August 2024.

Requirements :