Sales Assistant

Job Description

Job Description

Salary : $20-25 / hour

ENGINEER THE FUTURE WITH BUILDING MAVENS!

Building Mavens is dedicated to pushing the boundaries of what's possible in engineering consulting. Our team of experts leverages cutting-edge technology and innovative methodologies to deliver projects that not only meet but exceed client expectations.

We are seeking colleagues with a drive to succeed, who are eager to contribute their skills and ideas to a company that values forward-thinking and continuous improvement.

If you are looking for a place where your contributions will make a significant impact, Building Mavens is the perfect fit for you.

Our team is composed of industry leaders and emerging talents who work together to achieve exceptional results in engineering consulting.

We are committed to fostering a culture of innovation, collaboration, and excellence. If you are passionate about engineering and are looking for a company that supports your growth and values your contributions, we invite you to apply and become part of our success story.

Join Building Mavens and shape the future of engineering consulting with us!

POSITION SUMMARY :

The Sales Assistant supports sales initiatives, proposal submissions, and overall client relationship activities. This role is key to ensuring high-quality and timely delivery of proposals and maintaining organized databases, while also providing essential sales support.

ESSENTIAL FUNCTIONS :

Sales Support :

• Assist the sales team in preparing and organizing client presentations and sales materials.
• Support the coordination of sales meetings and follow-ups with potential clients.
• Conduct research to help identify new business opportunities and potential clients.
• Help maintain and organize sales-related documentation and client correspondence.
• Track and report on sales metrics and client engagement activities.
• Assist with direct mailing logistics for various company communications including press releases, holiday cards, and event invitations.
• Collaborate with creative professionals as needed (for example marketing and social media consultants, graphic designers, photographers).

Proposal Coordination :

• Coordinate the end-to-end proposal / Request-For-Proposal (RFP) processes to ensure timely submissions.
• Collaborate with internal teams and clients to gather and format information for proposals.
• Develop concise project descriptions and maintain an organized repository of project sheets for quick retrieval.
• Design and update qualification packages, including forms and submission materials, while coordinating content across agency solicitation portals.
• Organize informational sessions to align sales and proposal strategies.

Database and Record Keeping :

• Maintain and update the Building Mavens Client Database with new entries from completed projects and proposals.
• Regularly update the Project Database with details such as construction costs, timelines, involved personnel, and project categorizations.
• Keep the Proposal Database current with information on new and existing staff, published materials, and professional licensures.

Event Coordination :

• Coordinate logistics for company events such as presentations, seminars, and social gatherings.
• Support the organization of external events including technical conferences and career fairs.
• Assist with internal document reviews, ensuring materials are error-free and effectively communicated.

REQUIRED AND PREFERRED QUALIFICATIONS :

Required Education :

• Bachelor’s degree. A focus on Business Administration, Marketing, Communications, or a related field is a plus.
• Required Experiences, Skills, and Knowledges :
• 2-4 years’ related experience (such as in sales support, CRM database work, proposal writing, or a similar role).
• Strong project coordination skills with the ability to meet deadlines.
• Excellent written and verbal communication skills.
• Experience managing content in digital formats and familiarity with customer management systems (CRMs).
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to organize Excel databases efficiently and accurately, as well as the ability to produce highly formatted Word and PPT documents, is required.
• Preferred Experiences, Skills, and Knowledges :
• Experience in engineering, construction, architecture, or other related industries.
• Familiarity with sales and marketing tools and platforms.
• Experience coordinating events and organizing logistics.
• Knowledge of graphic design tools like Adobe Creative Suite.

SCHEDULING REQUIREMENTS

Requires some flexibility in scheduling, such as the ability to work evenings and weekends to meet client deliverables.

LOCATION REQUIREMENTS

Building Mavens operates primarily as a remote work environment. However, this role may require in-office presence either at the BM office or at client locations as needed.

The in-person requirement may vary based on business needs and project demands, ensuring flexibility while maintaining strong client and team collaboration.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.

They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The company retains the right to change or assign other duties to this position.

We are an equal employment opportunity employer and consider all applicants without regard to race, color, religion, national origin, ancestry, citizenship, gender, pregnancy, age, physical or mental disability, genetic information, service in the uniformed services, or any other basis protected by federal, state or local law.