This is a contract job opportunity. potential for permPosition : Trade Show and Events Coordinator - Remote 8866Location : work remotelySchedule : M-F, will be working some
weekends for tradeshows
Hours are approx. 9-4
Minimum requirements : 30 hours per week
Anticipated requirements : 40 hours per week + travel and onsite event management as needed
Projected duration : 12 months + potential for permJob code : CVDJP00028866 Benefits are available
W2 pay is $28 per hour
Full-time contractor position
Must have actual trade show experience in order to be considered.
Core Responsibilities
Strategy and Contracting : Support the marketing team’s strategic objectives by curating impactful recommendations at relevant tradeshows and events.
Manage contract negotiations for sponsorship agreements.
Scheduling and Planning : Maintain a focused calendar of tradeshows and events for the year; coordinate and lead planning schedule for each event, ensuring deliverables and tactics are executed on within required deadlines.
Team Coordination : Coordinate with cross-functional departments to select appropriate planning leads based on the event's focus and our strategic goals.
Logistics : Support logistical tasks as needed, including but not limited to : registration, show service rentals, catering and hospitality, meeting room coordination and hotel block management.
Budget Management : Oversee the budget for tradeshow and event attendance, ensuring cost-effectiveness and adherence to budgetary guidelines and limits.
Preparation of Materials : Ensure that all necessary materials, such promotional items, lead retrieval, and supplies are prepared and available for each event.
Post-Conference Reporting : Champion the post-event debrief process by collating, tracking, and reporting on critical metrics and outcomes.
Lead debrief discussions with attendees to gauge feedback on participation.
Operational Administration : Support the Senior Event Manager by developing and steering Events team internal workstreams and processes to maintain the highest standards of support for the organization.
Required Qualifications
- Minimum 5 years of experience planning and executing tradeshows, conferences, and events
- Proven experience in the tradeshow and convention space; knowledge of systems, terminology, and onsite logistics
- Skilled independent contributor comfortable collaborating in a remote office environment
- Exceptional organizational skills with a high-level attention to detail
- Well-versed in managing multiple projects simultaneously while strictly adhering to required deadlines
- Proficiencies in working across multiple project management tools and storage platforms such as : Outlook, Microsoft Teams, Smartsheet, and Sharepoint
- Ability to obtain and maintain a public trust clearance
- Legal authorization to work in the U.S
Ideal Candidate :
- Experience supporting large, international tradeshows and meetings as well as regional, domestic conventions
- Demonstrate excellent internal and external communication and interpersonal skills
- A self-starter with a see it / own it / do it mentality who successfully contributes independently and as part of a larger team
- Creative mindset with a passion for curating impactful event experiences
- Proficiency with platforms including Smartsheet, Salesforce, and Zuant is preferred
- Extensive working knowledge of MS Word, Excel, PowerPoint, Outlook, and SharePoint is desired
- Experience supporting tradeshows and events in the healthcare, biotech, or pharma industry is preferred
Travel Requirements
Domestic travel up to 20%, including weekends
Location
- Remote; must be located in the continental US