Senior Division Coordinator - Education & Vocation Division

About Us Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year and builds on their strengths to help them gain skills for success.

At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take.

Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits.

Join our team and help make a difference! Benefits For Full Time Employees Benefits / Perks : Tuition Assistance Program Generous paid time off (Including 5 Self-Care Days / Floating Holidays, 12 Sick Days, 15 Vacation Days, and 11 Holidays) Healthcare Plans (Medical, Dental, Vision, and Pet Care) 403(b) Plan (GSS contributes 3% of your salary to your 403(b) plan after 3 years of service, with contributions increasing over time) Overview Title : Senior Division Coordinator, Education & Vocation Division Reports To : Vice President, After School Programs Location : 173 Conover Street Brooklyn, NY 11231 (Primary) and 2471 Morris Ave Bronx, NY 10468 Please note that this role does require traveling to different sites in Brooklyn and the Bronx as needed.

Hours : 35 Hours; Exempt Salay Scale : $61,967k - $68,297k Job Summary : The Senior Division Coordinator will provide support to the Vice President of After School Programs in all matters related to the running of the division.

Major Duties : Assist with the planning and coordination of program activities, special projects, and special events. Develop systems for tracking contract goals and outcome measures and generate reports.

Oversee internal and external databases. Create and generate internal and external reports as needed. Process all on and off boarding materials (i.

e., interview notes, fingerprint clearances, references, hiring packets, etc.) to ensure they are accurately completed in consultation with Human Resources Department.

Create, maintain, and prepare reports / spreadsheets for internal / external databases to track staffing in programs. Process all programmatic material including payroll authorization forms and hiring packets to ensure they are accurately completed.

Create and maintain spreadsheets to track financial spending in programs. Assist with developing program resource materials.

Assist program staff in developing effective clerical / administrative systems. Schedule and coordinate meetings and prepare necessary materials.

Coordinate and process the collection of receipts, invoices, purchase of services agreements, subcontractor documents, and reconciliation of petty cash and check request system.

Provide general administrative support to the Vice President which includes drafting routine correspondence, typing, faxing, copying, and ADP system support.

Collaborate effectively with GSS administration support departments. Handle the processing of Payroll materials which include payroll authorization forms, special payroll transmittals, 2nd job timesheets, and any additional payroll documentation.

Work with facilities department to arrange for deliveries to programs as needed. Provide support around special projects and events when needed.

Track and update required COA manuals and program requirements. Provide coverage for Program Directors in After School Programs in Bronx and Brooklyn as needed.

Provide front desk / reception and administrative coverage at office locations as needed. Responsible for submitting and processing program orders.

Communicate and collaborate regularly with Learning & Development department around staff training and monitoring / updating tracking spreadsheet.

Perform other duties as assigned. Qualifications : High School Diploma Required. Candidates with Bachelor's Degrees are encouraged to apply.

Minimum of four years of administrative / office management experience required. Good judgment with ability to evaluate and respond appropriately to sensitive / urgent situations.

Highly organized, efficient, able to work under pressure and able to adhere to deadlines. Good interpersonal skills and ability to work effectively as part of a team.

Excellent verbal and written communication skills. Strong computer skills including Suite and database software a plus. Must be able to work independently, be self-motivated, detail orientated and able to manage multiple tasks in a fast-paced environment.

Candidates who are Bilingual in English and Spanish are encouraged to apply. Additional Information Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity.

We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission.

Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors.

We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations.

These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities.

If you require any accommodations to participate in the hiring process, please inform us of your needs in advance. We value diversity and inclusivity in our workplace and encourage applicants of all abilities to apply.