About :
Jesica is a recruiting agency that utilizes AI to source, screen and match candidates to right career opportunities. We work on behalf on our clients who are actively seeking qualified candidates to these roles.
If you are a candidate either actively looking or just browsing, we highly encourage you to complete the application process as you never know what opportunities we might match you with!
Responsibilities
Oversee and manage daily office operations to ensure efficiency and productivity.
- Coordinate and manage schedules, appointments, and meetings for staff and executives.
- Maintain and organize office files, records, and documents using Document Management Systems.
- Handle data entry tasks and ensure the accuracy and integrity of information.
- Manage office supplies inventory and place orders as necessary.
- Assist in the preparation of reports, presentations, and correspondence using Microsoft Office Suite.
- Manage incoming and outgoing mail and packages.
- Implement and maintain office policies and procedures.
- Coordinate with IT support to ensure all office equipment is functioning properly.
- Handle employee onboarding and offboarding processes.
- Provide general support to visitors and act as the point of contact for internal and external clients.
Requirements :
Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
- A minimum of 3 years of experience in an office management or administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with Data Entry and Document Management Systems.
- Familiarity with Email Management Tools and other office software.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
- Ability to handle sensitive information with confidentiality.
- Strong interpersonal skills and the ability to build relationships with staff and clients.
Benefits :
Varies by Role, Location and our clients. However, we strive to ensure that the pay is competitive and that there's a strong benefits package included
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