Administrative Assistant (Project Coordinator)

Job Description

Job Description

SEA, Ltd. is a nationally recognized forensic engineering firm, seeking an Administrative Assistant to join our growing St.

Louis office! This is a full time, in-office opportunity with an exceptional team, supporting several technical experts / engineers.

Curious, proactive candidates with exemplary computer skills are encouraged to apply!

Essential Job Functions & Responsibilities :

• Provides administrative support for various engineers by scheduling and tracking incoming and ongoing projects
• Responsible for technical document proofreading and letter composition
• Maintains and coordinates engineer's schedules of site inspections, depositions and changes to trial schedules
• Uploads images and documents to electronic files
• Handles verbal and written client communications
• Maintains office files and databases
• Ability to learn and adapt to new software and technology
• Spreadsheet creation, data entry and manipulation
• Manages meeting and lab exam scheduling
• Provides back up support for performing conflict checks
• Acts as receptionist and use of Envoy guest-tracking system
• Handles conference room and meeting space set up and teardown
• Coordinates refreshments and meals for in-office meetings and events
• Acts as brand ambassador for S-E-A both internally and externally
• Ability to accept and integrate constructive feedback into job performance
• Manages incoming and outgoing packages
• Regular and predictable physical presence in the office

Position Requirements :

• Bachelor's degree preferred but commensurate experience is considered
• Paralegal or Legal Assistant experience preferred
• High level of proficiency in Microsoft Office (Word and Excel; PowerPoint), Outlook and Teams
• A minimum of five (5) years of professional office experience
• Excellent writing skills and proofreading skills
• Strong attention to detail
• Must have strong organizational, interpersonal, communication, time management and multi-tasking skills

Physical Requirements :

• Ability to lift 20 lbs.
• Ability to effectively communicate with colleagues and clients
• Ability to effectively manage multiple tasks and varying deadlines
• Ability to answer phones
• Ability to accept and integrate constructive feedback into job performance
• Ability to maneuver around the office
• Ability to file folders
• Ability to use a computer / keyboard / mouse

Benefits :

• Two medical plan options
• Dental & vision coverage
• 401(k) with company match
• Paid vacation, sick days and holidays
• Company-paid STD, LTD and life insurance

S-E-A places a strong value and priority on diversity, equity and inclusion across the company and is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.