Job summary
A rare and exciting opportunity has arisen to join aflourishing and well established Infection Prevention and Control team.
Are youlooking for an opportunity for change or development? Would you relish theopportunity to be directly involved in Infection Prevention and Control?
Thereis never a better time to join an Infection Prevention & Control Team.
County Durham and Darlington NHS FoundationTrust is one of the largest integrated care providers in England, serving apopulation of around 600,000 people.
We are a high performing organisation witha track record of success.
Main duties of the job
Support collating information as draft reports for AssociateDirector of Nuring (ADN) review
Collate data for reports
Dairy management for ADN
Accurately maintain IPC databases / documents
Accurate taking of minutes, collating papers for meetings
Line management for the secretarial team
About us
If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager
You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks
We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham.
We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.
We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented
From April 1 2024 we are unable to offer sponsorship for healthcare roles that do not meet the minimum salary £23,200, If you are in the UK on a VISA please ensure you have no restrictions that would prevent you from taking this post. Pay award Pending
Full Job Descriptions can be found in the adverts supporting documents
Job description
Job responsibilities
Provide a confidential, professional service as a personalassistant, co-ordinating communication and information flow.
Maintain an efficient bring forward and filing system.
Manage the Associate Director of Nursings' diaries andcorrespondence (paper and electronic), which will include :
Alertingto important / urgent issues requiring action when it is clear that the issueis one of high priority.
In theabsence of the Associate Director of Nursing acknowledge and respond toenquiries and collate the relevant information required for their return, orcontact others who may be able to give a prompt response.
Email management.
Deal effectively with difficult / complex communications; thismight be from members of senior staff from the Trust or outside agencies.
Manage the preparation, production and distribution ofpapers, agenda and minutes in support of meetings / committees.
Operate a robust recording system for meetings / minutes ofmeetings in accordance with Trust policy.
Ensure the smooth running of the Directorate, including thepurchase of furniture, IT equipment etc. that may be required using the CARDEAsystem.
Carry out problem solving / progress chasing on behalf ofthe Associate Director of Nursing.
Organise complex meetings, conferences, training courses,etc. and arrange venue, travel, accommodation, equipment and refreshments
Keep up to date with knowledge and skills required toprovide an efficient and effective service as a personal assistant and beproficient in the use of the relevant technology available.
Undertake any other duties appropriate to the grade, asdelegated by the Associate Director of Nursing.
Person Specification
Special Requirements
Desirable
Able to travel from site to site throughout the working day.
Experience
Essential
- Significant experience of working as a band 3 secretary looking for career progression.
- Knowledge of secretarial proceddures.
- Experience of maintaining and setting up databases.
- Experience in planning and organising meetings and taking minutes.
- Experience of supervising / training staff.
Desirable
- PA to senior managers.
- Senior secretary experience.
Special Skills and Knowledge
Essential
- Communicate effectively and accurately to a wide range or people, demonstrate both excellent verbal and written comprehansion skill.
- Demonstrate good organisational and diary management skills to co-orinate meetings and associated duties including collating information into draft reports and taking minutes to a high level of accuracy.
- Able to use own initiative to resolve routine queries in line with departmental procedures.
- Good organisational skills, able to work with minimal supervision.
- Ability to prioritise tasks to work to deadlines.
- Flexible approach to work and adaptable to change.
- Team worker.
- Proficient IT skills and experience of using a wide range of softwear packages powerpoint / excel / microsoft word.
Desirable
Approved Interviewer.
Qualifications
Essential
- Minimum of 4 GCSEs at C Grade or equivalent must include English and Mathematics
- RSA III or equivalent
- NVQ 3 or equivilant
- Computer literate
Desirable
- NVQ III in business administration or equivalent.
- ECDL.
- Word processing / typing qualification.
- IT qualification.
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