HR Coordinator

Job Description

Job Description

Salary : $55,250 annually

Title : HR Coordinator

Status : Full-time

Hours : 40 / week, Monday - Friday, 9am-6pm (Hybrid)

Location : Brooklyn, NY; Bloomington, IN; Chicago, IL; Los Angeles, CA

Reports to : Head of People & Inclusion

Company Summary : SG Services, Inc. provides accounting services, legal services, IT, tech and HR support to the Secretly affiliated companies.

These companies include Secretly Group, Secretly Distribution, All Flowers Group and The Numero Group.

Position Summary : SG Services is seeking a Human Resources Coordinator to join our team and provide essential support to the Head of People & Inclusion as well as the broader HR department.

The HR Coordinator will play a key role in overseeing our full cycle recruitment efforts, coordinating the onboarding & offboarding process and other HR processes.

This is a full-time position, based in either our Bloomington, IN; Brooklyn, NY; Chicago, IL or Los Angeles, CA office and will be responsible for maintaining an organized, efficient HR function, ensuring seamless day-to-day operations.

A successful candidate will also provide calendar and expense management support to the Head of People & Inclusion, assist with ad hoc HR projects, and act as a point of contact for employees across the company.

This role offers the opportunity to learn and grow, making it an ideal position for someone looking to have a career in the HR field.

Strong organizational and communication skills are essential to succeed in this role.

Responsibilities :

• Help promote best in class HR practices and assist in developing and executing on departmental goals.
• Provide administrative support to the Head of People & Inclusion and the HR department.
• Facilitate the recruitment process by assisting hiring managers in preparing materials, tracking applicants, and ensuring job postings are up-to-date on various job sites and career boards.
• Execute tasks relating to onboarding and offboarding procedures for new hires and exiting employees.
• Act as a point of contact for the HR inbox, assisting with day-to-day HR inquiries, routing questions to appropriate stakeholder and escalating issues when necessary.
• Manage the Head of People & Inclusion’s calendar, including scheduling meetings and appointments.
• Prepare the Head of People & Inclusion's expense reports, pulling backup and ensuring timely submissions.
• On a bi-weekly basis, assisting HR Operations Manager in ensuring that all employee timecards are submitted.
• Gather data and assist in preparing a variety of reports for the HR department.
• Track departmental budgets including recruiting budgets, T&E, tools and subscriptions.
• Assist in the scheduling and tracking of mid-year and year-end performance reviews.
• Collaborate with the Head of People & Inclusion and the HR Operations Manager to streamline HR processes and support department growth.
• Coordinate and assist with special HR projects such as meetings, training, surveys, and reviews.

The Ideal Candidate Demonstrates :

• Exceptional multitasking abilities, effectively managing various administrative duties and meeting deadlines in a dynamic environment.
• Outstanding interpersonal skills, with a strong sense of professionalism, and a genuine passion for enabling others to do their best work.
• Strong organizational and administrative capabilities, ensuring smooth execution of tasks and responsibilities.
• Excellent communication skills, with the ability to foster positive working relationships across departments and all levels of staff.
• A systems-oriented mindset with a demonstrated focus on continuous process improvement and efficiency.
• Ability to use the utmost discretion and professionalism in handling sensitive and confidential information.
• Advanced proficiency in spreadsheet creation, with a meticulous attention to detail and accuracy.
• Knowledge of Google Suite, Microsoft Office Suite, and other HR-related systems.
• A deep commitment to promoting diversity, equity, and inclusion in the workplace.

SG Services, Inc. Benefits

• Paid holidays including end of the year closure
• Generous Paid Time Off policy
• 401K with corporate matching
• 12 weeks for parental leave after birth or adoption paid at 100% of salary
• Commuter Benefit
• Volunteer Hours Matching Policy
• Employee Assistance Program
• Medical Health insurance premiums covered at 100% for employee-only
• Dental & Vision insurance

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.