Executive Assistant to Head of P&C Greater China

Munich Re Beijing Branch, part of Munich Re, the world’s largest reinsurer, is recruiting for an Excutive Assistant to Head of P&C Greater China.

The position is based in Beijing and reports to the Head of P&C Greater China .

YOUR ROLE

• Supporting Head of P&C Greater China in travel arrangements, scheduling of meetings in coordination with other colleagues, administration of regular meetings with the team, and support in basic ppt structures.
• Anticipate the needs of the Head of P&C Greater China and team to proactively address issues or concerns to enhance efficiency and productivity.
• Supporting direct reports of Head of P&C Greater China (Heads of Departments) on their travel arrangements and where required any team planning activities.
• Coordinate travel arrangements including flights, accommodations, transportation and reimbursement.
• Maintain and organize records files and databases, and ensure timely and accurate access to information when required.
• Assist in special projects and initiatives demonstrating flexibility and adaptability to changing priorities.
• Any additional duties and responsibilities that may reasonably be expected to be undertaken in accordance with the role.
• Help drive forward good conduct for the business to deliver the best outcomes.

YOUR PROFILE

• Five years of relevant assistant experience in a fast paced dynamic environment, international corporation experience is preferred.
• Professional self-starter and committed to producing high quality work.
• Can-do mindset and self-motivated.
• Excellent time management skills including managing multiple priorities with the flexibility to shift focus and priority according to business needs.
• Good problem solver and can help to alleviate admin issues from senior leaders.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organisation.
• Exceptional attention to detail, with the ability to prioritise tasks and manage time effectively.
• Discretion and confidentiality in handling sensitive information and company matters.
• Ability to work independently with minimal supervision and thrive in a collaborative team environment.

Our business model is based on the combination of primary insurance and reinsurance under one roof. We take on risks worldwide of every type and complexity, and our experience, financial strength, efficiency and first-class service make us the first choice for all matters relating to risk.

Our client relationships are built on trust and cooperation. If you would be interested in helping shape the future as part of one of our teams, we look forward to hearing from you.

At Munich Re, we embrace, and value, the interaction of diverse backgrounds, experiences, perspectives and thought. This interaction is our foundation.

Of our open culture and spirit of partnership. Of how our teams are built and cultivated. Of how we are supported and developed.

And at the centre of this interaction is each of us.