Receptionist

We are seeking a highly professional, bright, and energetic Office Assistantfor our divorce / litigation firm located in Irvine.

This is a temp-to-hireposition that requires someone detail-oriented, with the ability to thinkoutside the box, and handle a variety of administrative duties in a busy legalenvironment.

A strong candidate will possess a professional demeanor, becomfortable interacting with clients and attorneys, and have excellentorganizational skills.

Pay Rate : $21.00 / hour

Hours : 8 : 30 AM 5 : 30 PM (1-hour lunch)

Key Responsibilities :

• Answer phones and manage all incoming calls in a courteous and professional manner.
• Maintain a clean, welcoming, and organized lobby for clients and visitors.
• Meet and greet clients and visitors, ensuring a positive experience from arrival.
• Assist attorneys and clients with coffee / water as needed.
• Perform administrative tasks including filing, scanning, shredding, and managing files, particularly handling and relocating closed cases in bankers' boxes for proper storage or shredding.
• Utilize Microsoft Word, Excel, and Outlook to manage office tasks and communications efficiently.
• Order and organize office supplies, ensure the kitchen is tidy, and handle light maintenance of common areas.
• Maintain a professional and business-casual appearance while adhering to office protocol.
• Ensure confidentiality and professionalism in dealing with sensitive case materials.

Requirements :

• Proficient in Microsoft Word, Excel, and Outlook.
• Strong organizational skills with attention to detail.
• Ability to think critically and solve problems independently.
• Comfortable working in a fast-paced divorce / litigation office setting.
• Excellent communication and interpersonal skills.
• Prior office experience in a legal or professional services environment is preferred but not required.

Benefits :

This is a temp-to-hire position with competitive benefits and incentives uponfull-time employment. The firm offers :

• Paid holidays after 90 days, including New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day (and the day after), and Christmas Day.
• 10 vacation days and 6 sick days per year, accruing from the employee’s anniversary date.
• 2 personal days after 1 year of employment.
• Health insurance including VSP vision, MetLife dental, and Blue Cross or Kaiser medical after 30 days of employment.
• Life insurance ($50,000 coverage), long-term / short-term disability, and additional insurance options such as cancer and accident insurance.
• 401k plan with partial matching contributions available after 90 days of employment.
• Continuing education reimbursement for professional development, with amounts based on the employee’s role (ranging from $500 to $2,500).

If you are looking for aprofessional, rewarding, and growth-oriented environment, we encourage you toapply!

HiringRequirements :

• Valid identification that proves your right to work in the United States
• As a condition of employment, you may be required to pass a drug screen and background check
• Call us today to discuss your work experience and we will match you with our most appropriate client.

If you areinterested, please apply! We would love to hear from you. Once you do so,please reach out to Max, Annazette or Evelyn from Exact Staff to set up aninterview.

The number to reach out to is. Thank you.

Compensation