Admin Assistant - Associate

Admin Assistant

UPMC Horizon-Shenango Valley is seeking a friendly, detail-oriented Admin Assistant to support our Operating Room Department.

This position is located at UPMC Horizon-Shenango Valley in Farrell, PA. The shift hours for this position are primarily Monday - Friday 6 : 30 AM - 3 : 00 PM with expected schedule flexibility. This role will have no weekend or holiday responsibility. Travel to support UPMC Jameson would be required based on business need.

We are seeking a reliable, organized professional with strong computer skills, inventory management experience, and clear communication across teams, physician offices, and patients. Must thrive in a fast-paced environment.

Healthcare or administrative assistant experience is preferred!

If you want to make a difference in the lives of patients in a rewarding field, apply today!

Responsibilities :

Under direct supervision, provides general administrative support to a department or group of professionals.

Orders office supplies and maintains office equipment.

Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence / highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

Assists in researching, drafting, and / or abstracting routine reports. Compiles and analyzes basic information.

Answers, screens, and routes incoming calls and messages. Responds to routine questions.

Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

Greets, screens, and directs visitors to appropriate staff member.

High School diploma or equivalent required.

Up to one-year administrative experience preferred.

Working knowledge of word processing, electronic mail / calendar, spreadsheet, presentation, and database software

Ability to use applicable MS Suite products.

Knowledge of business processes and procedures.

Ability to use basic reasoning skills