Accounts Payable Technician

Job Posting Title :

Accounts Payable Technician

Department :

Procurement & Business Services

Location : 415 SILVER AVE SW

415 SILVER AVE SW

Pay : $0.00 - $0.00

$0.00 - $0.00

Closing Date : 07 / 13 / 2024

07 / 13 / 2024

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses.

In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits.

Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities;

remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

The classification will perform a variety of routine accounting and related clerical tasks that involve financial recordkeeping and transactions.

Process financial transactions and enter / retrieve data and / or information into manual or technological systems. Areas of responsibility include cash receipts, disbursements, accounts receivable, billing, accounts payable, purchasing, treasury, and payroll.

Will maintain a variety of hard copy and electronic files and records. This position is a high-volume area that maintains that the county pays its obligations and are critical in maintaining the continuity operations for Bernalillo County.

This classification is explicitly used in the Procurement Division.

Enters, processes, and verifies for accuracy a variety of documents in the County's financial management and / or payroll systems, such as journals, vouchers and invoices;

verifies accuracy of information, research discrepancies, post invoices based on applicable purchase orders and assigns codes.

Receives warrants and checks from individuals or revenue sources; applies credit to the proper account; balances and forwards deposits to the proper Treasurer's accounts payable reimbursement area.

Processes payments received according to established procedures.

Verify and issues refunds for departments when services have been cancelled or not used.

Communicates with vendors for accurate and timely posting invoices; monitors purchase order to ensure that they are balanced.

Maintains daily records of invoices that need to be posted based on due date to ensure timeliness of payments, transaction records by balancing, preparing summaries to enter in computer;

maintains records of delinquent invoices.

Responds to vendor / department inquiries, research and answers employee and department questions regarding the status of accounts and payments, and the proper coding of transactions for accuracy.

Conducts a reconciliation of vendor statements by reviewing and checking for any missing payments.

Review and research inquiries regarding coding, charges to vendor accounts.

Prepare special reports and research related projects as designated by management.

Scan image and index documents that are receive from vendors and departments. These documents include invoices, warrants, Exchange-Traded Funds (EFT), and Automated Clearing House (ACH) changes.

All EFT / ACH must be verified through the EFT / ACH process

Assist and maintain scanning and related equipment to ensure proper operation.

Provide training to user departments for processing invoices and goods receipts.

Verify and enter all new vendor requests in accordance with Internal Revenue Services (IRS) guidelines for proper submission of 1099.

Check Tax Identification Number (TIN) as a requirement to ensure proper compliance with IRS TIN specifications.

Review and maintain all cell phone tables to ensure reconciliation with monthly billings, coordinating with information provided by departments.

Process and respond to all Inspection of Public Records Act (IPRA) requests based on state statute.

Process payroll payments / garnishments as directed by payroll at each payroll period. Verify accuracy and conformity with established payment procedures.

Any discrepancies must be resolved before moving forward.

All payments are quality checked for accurate remit address, amount and all backup documentation before payments are released.

Open and process incoming mail. Answer telephone calls and greet the public.

Prepare all request for document conversion and storage of records in accordance with state statute; work with appropriate departments on assigned records retention.

Incumbent(s) in this classification may handle sensitive and / or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information.

Any one position may not include all duties listed. However, the allocation of positions will be determined by the amount of time spent performing the essential duties listed above.

Perform other job-related duties as required or assigned.

The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.

MINIMUM QUALIFICATIONS

1. High School Diploma or GED, and two (2) years of related work experience in business administration or business management or a related field.

Any equivalent combination related to education and / or experience may be considered for the above requirements.

ADDITIONAL REQUIREMENTS

The offer of this Bernalillo County position requires compliance with the following :

1. Employee must successfully complete the post-offer employment medical examination and background investigation.

2. Employee must comply with the safety guidelines of the County.

3. Employee must complete required FEMA training(s) as assigned to position.

4. Depending on assignment, some positions in this classification may require possession of a valid New Mexico driver's license by employment date and maintain while employed in this position.

WORKING CONDITIONS

1. Essential job duties are performed indoors in a climate-controlled environment.

2. Primary work surface is even, dry, carpeted, or tiled floor.

3. Works with a group at times and with a select team at times.

EQUIPMENT, TOOLS, AND MATERIALS

1. Telephone, calculator, computer, scanner, fax machine, and copy machine are used in the performance of essential job duties.

2. Various forms of paperwork are handled in the performance of essential job duties.

3. Maybe required to use county vehicle in the course of duties.