Executive Assistant

Work Location Type : Hybrid

As a leading industrial distributor with operations primarily in North America, Japan and the United Kingdom, We Keep The World Working® by serving more than 4.

5 million customers worldwide with products delivered through innovative technology and deep customer relationships. With 2023 sales of $16.

5 billion, we’re dedicated to providing value for customers, fostering an engaging culture for team members and driving strong financial results.

Our welcoming workplace enables you to learn, grow and make a difference by keeping businesses running and their people safe.

As a 2024 Glassdoor Best Place to Work and a Great Place to Work-Certified™ company, we’re looking for passionate people to join our team as we continue leading the industry over our next 100 years.

Position Details :

As the Executive Assistant, you will be supporting and reporting to the Sr. Director of the Insights, Data Engineering, and Analytics organization.

You will also be supporting the Vice President of Infrastructure. You will be a first contact for general department inquiries, providing customer service and ensuring all incoming requests (e.

g., emails, phone calls and visitors) are prioritized. You will manage responsibilities with a high degree of responsiveness.

You Will :

• Manage the two leader time through strategic and proactive calendar management and scheduling. Responsibilities may include managing invites, coordinating presentation content and handouts, recording meeting notes, action items, audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities.
• Be a partner to the leader by anticipating challenges and driving recommendations for solutions and process improvements.
• Create team meeting agendas and facilitate meeting logistics, including ensuring that meetings are kept on track.
• Manage business travel logistics, and expense reimbursement, while ensuring leader has necessary documentation for travel (domestic and international).
• Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as : memos, reports, PowerPoint presentations, department site updates, surveys, organizational charts, or records management.
• Co-manage department's Teams and SharePoint sites.
• Maintain department supplies and manage associated budget; may own other department specific processes or activities.
• Participate in relevant department projects.
• Play a role within the broader GTG administrative team including onboarding and provide backup support for other administrative partners.
• Support the onboarding and departure process for department team members.

You Have :

• 5+ years of experience supporting senior management or C-Suite leaders.
• Bachelor's degree or equivalent experience.
• An anticipatory approach, and experience managing complex administrative details and determining best approach / action to use in non-routine situations.
• Worked with detailed knowledge of business operations, organizations and relationships involved at top management levels.
• Gain a thoughtful understanding of the department and appropriate Company policies, procedures, and operations.
• 3+ years of experience improving operational efficiency.
• Ability to travel 1-2 times a year.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.

We are proud to be an equal opportunity workplace.

We are committed to fostering an inclusive, accessible environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment.

With this in mind, should you need a reasonable accommodation during the application and selection process, please advise us so that we can provide appropriate assistance.

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