Description
This position is responsible for two main areas : (1) managing all the essential operations at the Sawyer Business School Dean’s Office and the execution of routine and new projects initiated by the Dean’s Office;
and (2) supporting SBS faculty related events, activities, and projects, as well as the initiatives at SBS programs and centers.
PrimaryResponsibilities :
1.Office Operations :
Manage the Deans’ calendars and schedule meetings and appointments as requested while helping prioritize the Dean’s time by suggesting alternatives.
Arrange any logistics for meetings and appointments.
- Support school events by coordinating, planning rooms and food orders, and buying necessary gift items.
- Help maintain the business deans’ contact list and Constant Contact for distributing SBS Dean’s Newsletters and other SBS high-impact documents.
- Prepare and send out Thank-you notes to Summa level donors on a biweekly basis as part of the donor stewardship program.
- Obtain Dean’s signatures on various documents and actively seek digital solutions to simplify office processes and procedures.
- Submit and track contracts via Agiloft.
2.Office Functions :
- Be a PR person and a resource to students, faculty, and guests upon entering the Dean’s Office, and develop a FAQ list and update it periodically.
- Track the stocks of office supplies and other resources, and place replenishment orders whenever necessary by balancing the costs and needs.
- Manage the SBS swag items by selecting appropriate items, pricing, replenishing the stocks, and suggesting appropriate items for special guests and VIPs.
- Maintain the office reception area to a welcoming and student-centric design.
- Be the point of contact for maintaining all the office equipment such as the printers, the water machine, and everything in the kitchen.
3.Faculty Support
- Provide faculty with Suffolk credit card policies and applications, and track status by coordinating with the Senior Assistant Dean of Administration.
- Help troubleshoot problems related to faculty’s credit cards and expense reports by working with the Senior Assistant Dean of Administration.
- Provide logistic support, prepare meeting materials, and take minutes for monthly Faculty Assemblies.
- Facilitate the FGC Chair to update the SBS Faculty Governance Manual and maintain meeting minutes and SBS town hall materials and other documents on LMS.
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