Executive Assistant

About Us :

We are in the commercial cleaning franchising space, and we continue to grow. We have a culture focused on open feedback, constant collaboration and continuous learning and our people love it! We are over 30-year-old, family-owned, internationally recognized commercial cleaning franchising company.

When it comes to striving for excellence, not only do we commit to client and franchisee satisfaction, but employee satisfaction as well.

We are driven by the people we are surrounded by every day.

We are proud to be an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

About the Job :

This position is in the Pompano Beach, FL area which will require in person meetings multiple days per week.

Currently we are hiring an experienced Executive Assistant, who will directly support the CEO of our organization to help drive the company to accomplish its strategic goals.

We’re not looking for someone who can only handle scheduling calls and drafting emails for the CEO (although that is part of it) instead, the right person for this role will be an integral part of the team.

You will be their right hand. You’ll help the them stay organized, prepare for meetings that you’ll frequently attend with them, follow up with all direct reports and stakeholders, and help coordinate all company department heads.

This role requires someone who is exceptionally organized and always on the ball; who can juggle multiple tasks at once; who can prioritize projects;

and who sets themselves up for success on future projects by maintaining meticulous details in the present.

In addition, you will be doing errands in and around Pompano Beach, FL.

Required skills and qualifications :

• TEAM PLAYER
• Always thinking two steps ahead of the principals
• An expert with domestic and international travel
• Desire and capacity to work with high-performing executives with exacting standards
• Extremely tech savvy in Microsoft Office and Google Workspace products.
• No less than ten (10) years of experience in an administrative capacity with high visibility C level executive.
• Ability to operate quickly, accurately, and professionally, with superior attention to detail and consistent follow-through
• High degree of independence and initiative
• Commitment to always providing a high level of customer service to teammates and clients
• Ability to work effectively in a high-growth environment with a start-up mentality, including demonstrating flexibility, durability, patience, and superior prioritization and time management skills
• Discretion and tact when handling sensitive, confidential, or non-public information

As an Executive Assistant a typical week might include the following :

• Attending meetings and conference calls alongside the CEO
• Following up on previous action items
• Taking notes and organizing them into action items and distribute to meeting attendees
• Helping lead and organize cross functional team meetings
• Drafting emails and coordinating scheduling
• Gaining a working knowledge of all company departments and stakeholders
• Getting involved everywhere needed!

Benefits Include :

• Generous employer contributions toward health and life insurance
• Affordable vision and dental insurance available
• 6% match on 401K contributions after 6 months
• Great PTO policy and ability to earn up to 1 full month off based on tenure
• Paid holiday schedule
• Paid parental leave program
• Child care assistance program
• Frequent company-sponsored events such as sporting events, BBQ, themed lunches
• Community volunteering opportunities
• Education assistance program
2 days ago