Administrative Assistant

UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California technical, research, and healthcare professionals.

We are seeking an Administrative Assistant to be based in the Los Angeles area.

Job Title : Administrative Assistant

Location : Los Angeles , CA

Job Classification : Full-time, Union, Non-Exempt, Hybrid

The Administrative Assistant will be responsible for providing logistical and administrative support to the work of the union.

Candidates with a demonstrated commitment to economic and social justice work are strongly encouraged to apply.

Responsibilities :

• Provide support to Organizing staff
• Receive, route and respond to phone calls and emails
• Receive and route all incoming mail and shipments
• Process all outgoing mail and shipments
• Process membership applications and other internal documents
• Track grievances, draft letters, create and maintain files
• Maintain Media list
• Provide logistical support for Union meetings, events, and actions
• Provide support for organizing campaigns
• Provide support for political outreach
• Provide support for special projects
• Help coordinate and plan logistics for statewide meetings and annual convention
• Research and order supplies and office equipment
• Provide assistance to the Executive Director as assigned
• Download, review and reconcile dues and new hire / change list on database
• Draft routine correspondence
• Perform database runs and produce routine reports as well as special reports as requested
• Reconcile membership and dues reports
• Design and maintain office organization systems
• Create and maintain email distribution list
• Set up and maintain relationships with vendors
• Organize and maintain storage room
• Other duties as requested

Preferred Knowledge and Experience :

• Excellent written and verbal communication skills
• Ability to thrive in a fast-paced, high-pressure environment with short deadlines
• Strong work ethic, attention to detail, and ability to prioritize multiple tasks and assignments.
• Knowledge of word processing and excel software
• Familiarity with database and data management preferred
• Ability to engage with a diverse array of Union members, staff, coalition allies, with a positive and professional energy

To Apply :

Email : jobs@upte.org

Please include the following :

• A résumé with the months and years of employment for each position.
• A cover letter addressing your qualifications and ability to carry out the duties of the position as described above.

Compensation includes a competitive salary and benefits package, including all University holidays, generous vacation, healthcare and retirement benefits.

The salary range for this position is $62,895.12 $84,525.79.

Position open until filled.