Marketing Project Manager

Description :

The Temp Senior Project Manager strategically supports the Marketing and Communications team. The ideal candidate is a team player who has demonstrable experience in strategic project management within a marketing department.

The Senior Project Manager is both an engagement and delivery lead, client facing, and instrumental in providing instructions to internal teams as well as client teams who will be responsible for multiple deliverables.

Reporting to the Senior Director of Marketing, the Senior Project Manager will support and lead special projects, campaigns, reports and events.

The Senior Project Manager will engage with the client to gather information and understand the overall direction of the project requests ranging from inbound requests to strategic hospital and system initiatives.

This role will require working across other teams including the Community engagement and the Development team, collaborating closely with event managers supporting large scale events or conferences.

While proactively working to move the project team and client team members toward completion of project deliverables, this position will support the teams in various administrative activities by building project schedules, cost estimates, forecasting hours for projects, coordinating with different teams to ensure deadlines are met, approvals are gathered, and enforce process.

ESSENTIAL RESPONSIBILITIES / DUTIES :

1. Project Management

Direct and manage project development from inception through completion, effectively leading and motivating internal team to produce best in class work

Coordinate and manage client meetings; responsible for daily project communication with key client contacts

Monitor and track project issues / risks and the impacts to project delivery and help develop strategic solutions to ensure on time, on strategy, accurate project execution

Manage and triage (sometimes own) inbound requests to the Marketing and Communications team

Support department leadership with special projects like campaigns, presentation materials, etc

2. Event Project Management

Organize, direct and manage the marketing support and execution for 1-2 signature hospital events

Coordinate and manage client meetings; responsible for daily project communication with key contacts

Effectively lead and motivate internal team to produce best in class work to support promotion of the events

Monitor and track event issues / risks and the impacts to marketing strategy and help develop strategic solutions

3. Process Improvement and Implementation

Implement and maintain processes and workflows to ensure the successful execution of the marketing programs across the department

Effectively utilize data and analytics to report out and identify key themes and learnings that can improve projects, campaigns and department processes

Continuously review and improve operational processes to enhance efficiency and effectiveness

Job Requirements

EDUCATION : Bachelor's in Communication, Marketing (or related field) is required

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED : None required, Project Management Certificate preferred

EXPERIENCE : 8-10 years of relevant marketing and communications project management experience is required. Healthcare experience preferred

KNOWLEDGE, SKILLS & ABILITIES (KSA) :

Proven track record in program and project management with mastery of PM tools (i.e. airtable, asana)

Experience organizing and managing events

Proven experience creating strategic presentations

Strong collaboration and organization skills

Strong communicator (written + verbal)

Experience in cross-functional stakeholder management including establishing and management of processes

Effective multi-tasking skills with proven ability to support multiple projects for multiple stakeholders while effectively managing conflicting priorities

Highly motivated and self-starter

Strong time management and problem solving skills

Comfortable with ambiguity, with the ability to be flexible, agile, and quick to adapt

Focused on results and detail oriented with the ability to create and monitor business KPIs (key performance indicators)