Facilities Coord/Event Planner

Position Summary

The Events and Facilities Coordinator oversees the Conference Services Office and manages organizes all aspects of events at Santa Fe Community College and the Santa Fe Higher Education Center.

This role ensures that all event logistics, such as scheduling, room arrangements, room and technology setup, and invoice processing, are coordinated and accomplished efficiently and on time.

The coordinator works closely with internal and external customers, clients, and colleagues at college departments to provide excellent customer service and ensure the seamless execution of events.

The position supervises event-related personnel, maintains high standards, and delivers smooth operations throughout all events;

and helps to ensure the work aligns with SFCC mission, vision and values.

Duties & Responsibilities

• Event Coordination : Direct and manage event logistics, including collaboration with customers, clients, and colleagues in various college departments.
• Scheduling : Oversee event schedules and ensure all necessary arrangements are executed efficiently.
• Logistics Management : Supervise room setups, technology arrangements, and catering services.
• Stakeholder Communication : Maintain clear and effective communication with all event participants, and market SFCC facilities to potential clients.
• Project Management : Lead large-scale event projects, ensuring that all timelines and objectives are met.
• Contract Management : Develop, manage, and adjust contracts for external customers and tenants.
• Revenue Supervision : Oversee department revenues and invoices, contributing to budgetary goals.
• Policy Enforcement : Implement and uphold department policies and procedures.
• Technology Coordination : Coordinate and collaborate with IT, security, custodial, facilities, and other departments to ensure smooth operations for events.
• Personnel Supervision : Train, direct, supervise, and evaluate event-related personnel to maintain high operational standards, and ensure event coverage.

Knowledge, Skills, and Abilities :

• Knowledge of facilities coordination, event planning principles, audio-visual systems, computers, wireless connectivity, and college policies.
• Knowledge of budgeting including revenues and expenses.
• Skill in interpersonal relations, independent decision-making, problem-solving, and both oral and written communication.
• Ability to provide excellent customer service, coordinate multiple stakeholders, supervise personnel, manage projects under strict deadlines, and work with computer software for scheduling, booking, task management, and workflow systems, including the Microsoft Office Suite and Ad Astra

Physical Demands and Working Conditions :

The role involves intermittent sitting, standing, walking, bending, crouching, or stooping. Occasionally, lifting of light and heavy objects and climbing ladders may be required.

The work is performed both in office settings and outdoor environments, sometimes in inclement weather conditions.

Work Hours :

Typically, 8 a.m. to 5 p.m., Monday through Friday, with the potential for after-hours and / or weekend work.

Instructions to Applicants :

Please include the following documents in your application :

• Resume
• Cover Letter
• Reference Letters

Minimum Qualifications :

Minimum Qualifications :

Bachelor’s degree in a related field.

Three (3) years of experience in facility coordination, event planning, or a related field.

Education may be substituted for relevant experience on a year-for-year basis.

Preferred Qualifications :

Spanish language skills

Additional Comments to Applicants :

Applications are disqualified in the first level of review if they do not meet all Minimum Qualifications listed in this job posting.

Years of experience are calculated based upon numbers of hours worked per week. Example : 2 years of experience working 20 hours per week equals 1 year of experience.

Relevant experience pertains to Minimum Qualifications, Job Summary / Basic Function, and Preferred Qualifications / Knowledge, Skills and Abilities described in this job posting.

ASSUMPTIONS ARE NOT MADE at any level of SFCC’s Hiring Process if information presented in the application material does not clearly address the Minimum Qualifications, Job Summary / Basic Function, and Preferred Qualifications / Knowledge, Skills and Abilities.

Number of pages of application material will not negatively / positively affect your application, however, LACK OF DETAIL may.

Diversity Statement :

As Santa Fe Community College (SFCC) neighbors ancient Pueblo lands, and is a Sanctuary campus in a Sanctuary city, SFCC is committed to attracting and retaining highly qualified and richly diverse faculty and staff.

Our students need a community to teach and support them and that represents their diversity. SFCC strives to make our campus a place of safety, inclusion and equity where all individuals from all diverse backgrounds feel welcomed, nurtured and valued.

At the heart of SFCC’s mission Empower Students, Strengthen Community. Empoderar a los Estudiantes, Fortalecer a la Comunidad is a commitment and promise that higher education and opportunity should be open to everyone in our community and to fostering a climate where students can be who they want to be.

A place where all within our community belong. A place where you are seen, a place where you are valued, a place where you are respected, a place where you are appreciated.

Come join our community!

EEO Statement :

As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation.

Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.